Office Assistant - Environment - Environmental Protection - Kanawha

Overview

DEP
2600115 Office Assistant 3

West Virginia Department of Environmental Protection
Division of Water and Waste Management;
Environmental Enforcement;
Water and Waste

Office

Location:

601 57th Street, Southeast, Charleston, WV 25304

This position is classified exempt and does not fall under the classified service. We welcome you to join our team where we value work/life balance and diversity. We offer a benefits package that includes 12 paid holidays, insurance and flexible benefits, ample annual and sick leave accrual, flexible work schedules, an Employee Assistance Program, Wellness Initiatives, an optional 457 defined contribution retirement savings plan, and more.

for more information on benefits.

• Receive complaints from the public via phone, email, letters, etc., and assign the complaint to an inspector.
• Enter complaints, including supporting documentation, in the ERIS database.
• Accurately record spill/complaints and relay to the proper personnel.
• Track complaints handled by inspectors to ensure resolution, which may include coordinating with regional offices.
• Upload/scan documents into the electronic document management system, Application Xtender (AX), and ensure proper indexing of enforcement documents.
• Screen mail and respond to routine correspondence.
• Serve as part of the Administrative Support team responsible for answering the Division’s multi-line telephone, taking calls and messages for staff, and conveying information to callers when possible.
• Receive, sort, and distribute incoming and outgoing mail.

• Schedule meetings and make reservations for staff.
• Manage and maintain a vital filing system for facility permits, inspections, and correspondence.
• Prepare and process travel requests, expense accounts, requisition of office supplies, and reconcile purchasing card transactions.
• Perform other related duties as required.

• Qualifying applicants will be required to complete an internet-based profile assessment to compare the applicant's thinking and reasoning skills, behavioral traits and occupational interests against traits important to the posted position.
• Regular attendance is an essential part of this position.

Minimum Qualifications

Training: Graduation from a standard high school or the equivalent.

Experience: Four (4) years of full-time or equivalent part-time paid experience performing routine office work.

Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience.

State employment offers a variety of benefits.  to visit the Division of Personnel's Benefits Page.

AFFIRMATION: I certify under penalty of law and disqualification that all statements are true and complete. I authorize the State of West Virginia and any agent acting on its behalf to conduct an inquiry into any job-related information contained in this application. I release the State of West Virginia and any agent acting on its behalf from any and all liability by reason of the request for such information.

I further authorize and request each former employer, educational institution, or organization to provide all information that may be sought in connection with this application.