Office Assistant -DHS - DCR - Saint Marys Correctional Center and Jail-Pleasants

Overview

Nature of Work: VACANCIES:
1. COUNTY:
Pleasants. Under general supervision, performs advanced level tasks involving interpretation and application of policies and practices. Interprets office procedures, rules and regulations. May function as a lead worker for clerical positions. Provides clerical support to the Associate Superintendent 2 of Programs and other upper management staff. In charge of scheduling and coordinating meetings, inmate classes, and calendar for visitations. This employee will also manage office supplies and equipment for the assigned unit and inmate units.

Assist with taking the minutes for the monthly POD meetings, maintains Unit Manuals for each unit, manages books and reports for inmates. Performs other duties as assigned.

• In charge of scheduling and coordinating meetings, inmate classes, and calendar for visitations.
• Manage office supplies and equipment for the assigned unit and inmate units.
• Assist with taking the minutes for the monthly POD meetings, maintains Unit Manuals for each unit, manages books and reports for inmates.
• Provide clerical support to the Associate Superintendent 2 of Programs and other upper management staff.
• Perform other duties as assigned.

Click the APPLY link to apply online. Instructions to applicant:
You must submit an application for each position of interest. Your complete work history is used to qualify you for positions; please be as detailed as possible and list all past employment in the Work Experience section or attach it to your application with a resume. If you have not previously submitted a copy of your official transcript or diploma, or licensure or training earned, you may attach it to your application or email it to applicant services.

If you have already submitted copies with other applications, please do not resubmit. Contact Staffing & Recruitment at  with questions. To be notified of jobs, complete our Job Interest Card.

• Training:
  Graduation from a standard high school or the equivalent.
• Experience:
  
  Four (4) years of full-time or equivalent part-time paid experience performing routine office work.
• Substitution:
  College hours, related business school, or vocational training may be substituted through an established formula for the required experience.

Note:

All college, university or vocational education, licensure or certification must be verified by attaching a copy of an official transcript, license, or certificate to your online application or by emailing it to the West Virginia Division of Personnel at applicant services. Job duty descriptions of all experience must be included in the Work History section or clearly stated on your attached resume.

Include details of daily job duties on your online application or resume.

• I have graduated from a standard high school or the equivalent AND have at least four (4) years of full-time or equivalent part-time paid experience in routine office work.
• I have graduated from a standard high school or the equivalent AND have at least one-hundred twenty (120) semester hours from an accredited college or university.
• I have graduated from a standard high school or the equivalent AND have any combination of college hours, related business school, or vocational training AND qualifying paid experience in routine office work to equal a total of at least four (4) years.
• I do not meet any of the above training and experience requirements. Please do not apply.

In order to qualify for this job title, you must have at least four (4) years of full-time or equivalent part-time paid experience in routine office work AND/OR college hours, related business school, vocational training, or a combination to equal a total of four (4) years. Examples of qualifying routine office work include: answering the telephone, greeting customers/visitors, filing, receiving, sorting and distributing mail, operating computers and office equipment, typing documents, etc.

Include details of daily job duties in your Work History or resume. College hours can substitute per the provided chart. See chart in original text for details.

Keyboarding:
The hiring agency may conduct a keyboarding test for positions that require typing. Are you interested in positions that require typing?
Yes or No
.

Please provide details of your education, starting with your highest level attained, including degree/certificate earned, major, dates, and institution. If no relevant training, type "NONE".

Note:

If you previously selected "Some College" or "Technical College" as your highest level of education, you MUST provide hours and schooling below.

• Were all of the jobs listed on your application or resume full-time positions? If not, list part-time positions. If all were full-time, enter "Yes".
• Were all of the jobs listed on your online application or resume paid? If not, note that compensation may include room/board, gas, etc. Answer Yes or No.
• If you…