Receipts Specialist - West Virginia Conference

Receipts Specialist - West Virginia Conference

Conference POSITION:
Receipts Specialist

Nov 03, 2025

EMPLOYER:

Office of Administrative Services, WV Conference of the UM Church

REPORTS TO:

Controller and Chief Financial Officer

POTENTIAL SALARY: $41,000 - $46,000

NORMAL

HOURS:

Full-Time Monday-Friday 8:30 am — 4:30 pm

LOCATION:

900 Washington Street, East, Charleston, West Virginia

This position is currently a part of a four-person team within the Office of Administrative Services serving the WV Conference of the United Methodist Church, and its congregations, including pastors and church treasurers, and other church members.

TO APPLY:

Email resume to Kristy Watson, Chief Financial Officer, kwatson by November 15, 2025.

• Go to Post Office Mail Box at the start of each day
• Sort and deliver within the office
• Process income received by the Office of Administrative Services daily or as required by Controller
• Using Financial Software — Enter all receipts and run various reports including monthly and or quarterly statements for churches passing on journal entry information to the Controller
• Upload monthly church statements to the Conference Website Administrator
• Answer calls as they are received, usually in reference to payments churches have made or need to make, questions regarding other miscellaneous remittances
• Take all deposits to the bank at the end of each day
• Process Monthly Loan Billing and Payments for currently 3 loans
• Process online donations and event registrations once per week, passing on journal entry information to the Controller
• File all remittance information in the way instructed by the Controller;
  Keep the office and records organized
• Maintain the Office of Administrative Services Database including Church information including yearly financial goals;
  Make Pastor and Church Treasurer changes as they are requested by other offices within the Conference or Controller
• Make packets of forms and envelopes to send out to Churches as requested by the church
• Issue Letters / receipts for individual donations each month
• Issue Form 1098 to the housing loan customers at the end of the year
• Yearly, assist Controller with import of new church financial goals to our software remittance system
• Keep Paper, Envelopes, Supplies stocked
• Assist in Other Administrative Duties as requested such as scanning documents etc.

• Ten Key Data Entry
• Attention to Detail
• Strong Communication Skills
• Strong Organizational Skills
• Ability to work as a team member
• Database Experience
• Online Portal Experience
• General Knowledge of Accounts Receivable
• Knowledge of the United Methodist Church preferred