Office Assistant - DHS - DCR - Huttonsville Correctional Center and Jail - Randolph

Office Assistant 3 – DHS – DCR – Huttonsville Correctional Center and Jail – Randolph Co.

Apply for the Office intuition.

• Under general supervision, performs complex tasks involving interpretation and application of policies and practices.
• Interprets office procedures, rules, and regulations.
• May function as a lead worker for clerical positions.
• Provides clerical support to the director or upper‑management staff.
• Trains new employees in proper work methods and procedures.
• Plans, organizes, and checks the work of lower‑level clerical employees.
• Receives and analyzes interstate compact transfer documents for accuracy and initiates corrections of errors.
• Assists supervisor in processing ICOTS reports daily.
• Assigns transfer documents to parole officers for investigation and timely completion.
• Operates the NCIC terminal to enter, modify, and cancel wanted persons and conduct criminal background checks for parolees and prospective employees.
• Prepares and distributes parole papers and discharges for out‑of‑state parolees.
• Operates a personal computer, copy machine, facsimile machine, scanner, etc.
• Answers telephone, screens calls, takes messages and complaints.
• Provides callers with information regarding services and procedures.
• Maintains, sorts, and files documents.
• Ensures work performed meets mandated time frames established under law and policy.
• Performs other duties as assigned.
• This position requires one 12‑hour shift per week in security.

Minimum Special Hiring Rate: $34,070

• In accordance with SPB 3088 effective 10/7/23, $5,000 will be added to the minimum starting rate of pay for all classifications within a Critical Vacancy Pay Supplemental Facility.
• Employees in this classification receive an annual base building pay differential of $250 after completing one year of service.
• If an employee is hired into a CVPF and leaves the facility, the additional pay differential of $5,000 will be removed from their salary unless they transfer to another CVPF.

• Training: Graduation from a standard high school or the equivalent.
• Experience: Four (4) years of full‑time or equivalent part‑time paid experience performing routine office work.
• Substitution: College hours, related business school, or vocational training may be substituted through an established formula for the required experience.

• You MUST complete ALL zweimalet. ATion must be cover the Work Experience section or attach a detailed resume. Review the “Other Information” section of this listing for any specific instructions of the hiring department.
• Applicants may provide verification of post‑high‑school education by submitting an official transcript or diploma, training or licensure earned pertaining to this position by the improvising closing date, if not previously verified.
• Protecting your personal information is our highest priority. If your official transcript, training/licensure, or Veterans documentation contains your Social Security Number and/or birthdate, please redact any personal information before submitting it to the Divisionatalist.
• Attach documents to the online application before submitting or email them to applicant services, or send via U.S. mail to: WV Division of Personnel, 1900 Kanawha Blvd.
  
  E., Building 3, Suite 500, Charleston, WV 25305.
• Send your application for each position of interest to receive email notifications for new jobs. You may also complete a Job Interest Card from the slide‑out menu on the top left of our Job Opportunities page.

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• Required Question

Mid‑Senior level

Full‑time

Administrative

Government Administration

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