Administrative Specialist

Overview

Whitman, Requardt & Associates, LLP is seeking a highly organized and experienced Administrative Specialist to support the administration of our Charleston office. The ideal candidate will have 5-10 years of progressive experience as an Administrative Specialist, preferably within the architecture, engineering, and construction (A/E/C) industry. This role involves managing a variety of administrative tasks to ensure the smooth operation of the office and the Construction Management and Inspection Division.

This is an onsite position in our Charleston, WV office.

• Office Support:
  Assist our management team in the day-to-day operations of WRA’s Charleston, WV office, supporting a team of 50+ office and field personnel.
• Client Invoice and Billing:
  Prepare and submit client invoices, coordinating with Project Accountants, to ensure timely and accurate monthly billings.
• Accounts Payable Support:
  Assist with coding expenses, including credit card transactions, truck leases and other direct expenses, ensuring proper documentation and alignment with contract requirements.
• Construction Management and Transportation Design Division Support:
  Provide administrative support to field and office staff, including coordinating lodging, travel arrangements, and managing supplies and equipment needs.

• A minimum of 5 years of progressive experience in office operations and management support is required. Experience in the A/E/C industry preferred.
• Must have a high school diploma or state equivalent certification. Associate or bachelor’s degree preferred.
• Advanced knowledge of Microsoft Excel is required. Experience with accounting software or ERP systems is preferred.
• Strong proficiency in Microsoft Office Suite products (Word, PowerPoint, Outlook) required.
• Experience with Adobe Creative Suite a plus.
• West Virginia Division of Highway (WVDOH) experience a plus.
• Strong communication skills, professional demeanor and positive attitude.
• Extremely detail oriented and highly organized with strong time management skills.
• Exceptional organizational skills, including electronic document management.
• Ability to multi-task, meet deadlines and adapt to changing priorities.
• Demonstrated ability to work both independently and within a team.

• Seniority level:
  Mid-Senior level
• Employment type:
  
  Full-time
• Job function:
  Administrative
• Industries:
  Civil Engineering

• Leave accrual and paid holidays
• Group Life Insurance, as well as additional optional life Insurance, short and long term disability insurance
• Flexible spending accounts for medical and dependent care reimbursement
• 401(k) Retirement Plan
• Tuition Reimbursement
• Employee Assistance Program
• Parental and maternity leave benefits

WRA is an equal opportunity/affirmative action employer and complies with all applicable anti-discrimination laws.

Applicants must be currently authorized to work in the United States on a full-time basis without the need for employment-based visa sponsorship now or in the future. WRA will not sponsor applicants for U.S. work visa status for this opportunity. (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa)

***** Not accepting resumes from 3rd party recruiters for this position *****

Position #: 2791

Onsite

South Charleston, WV

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