UNIV - HR Coordinator : COM Dean's Office: CoE HR

Overview

Job Description Summary The College of Medicine Dean's Office is seeking an Administrative (Human Resources) Coordinator to support the operations of the Human Resources Center of Expertise (CoE-HR) in the College of Medicine (COM). Provide professional administrative support to assigned departments within the College of Medicine and serve as liaison between the COM departments and University Human Resources Management, Medical University of South Carolina Physicians (MUSCP) Human Resources, the Center for Global Health, Medical University Hospital Authority (MUHA) Human Resources, and other internal and external stakeholders as appropriate.

Oversee and coordinate the departments' operating personnel systems, including hiring, termination, and employee relations. Facilitate all personnel functions for the department including Position/Employee Action Requests, posting and hiring processes, faculty appointments, promotion and tenure, credentialing, compliance training salary increases (reclass and in-band), and coordination of visa applications for incoming international faculty and staff.

• 75% (combined) Manage HR operations for the College of Medicine departments: hiring, termination, employee relations; coordinate and facilitate personnel actions, position descriptions, recruitment processes, new hire onboarding, and related paperwork.
• 35% Draft and/or create position descriptions for faculty, staff, and other employees; ensure required approvals are obtained; assist with recruitment and candidate interviews; ensure new hire processes are completed; coordinate New Hire in Our Day, dual employment requests, bonuses, salary and fund changes, promotions, and term actions.
• Coordinate onboarding for non-paid opportunities and with related institutions; obtain approvals and work with University HR to schedule health screenings and administrative sign-up.
• 25% Coordinate and perform logistical and administrative tasks for the CoE-HR; ensure client HR needs are identified and met; process new hires, promotions, reclassifications, and compliance training; plan and attend meetings and participate on committees; serve as liaison for CoE-HR initiatives.
• 10% Coordinate and facilitate all aspects of Faculty Appointments: credentialing, request for privileges (clinical), drafting offer letters, onboarding tracking, compliance training, and marketing profiles; act as primary contact for credentialing service representatives and HR; support Promotion and Tenure processes.
• 15% Serve as back-up faculty affairs coordinator: processes for appointments, promotions, tenure, and termination; advise on APT processes; maintain electronic records; data entry in HRIS, Interfolio, and related systems; train department personnel as requested.
• 5% Daily data entry into multiple databases to track hires, salaries, offers, visas, and committee approvals; maintain records for faculty and client departments.
• 5% Support annual reviews (probationary, catch-up, annual on-cycle), MyQuest, Employee Satisfaction, Conflict of Interest; manage Ourday tasks and trainings; update goals and job duties; support timekeeping for CoE-HR and university staff.
• 5% Timekeeper responsibilities for the Dean and direct reports; provide timekeeping training and support as requested; maintain related reports and files.
• Additional duties: support operations of CoE-HR, liaise with MUSC, MUSCP, MUHA HR, and other constituencies; ensure accurate and timely communication and service delivery.

• Minimum Experience and Training Requirements: A high school diploma and four years of relevant experience in business management, public administration or administrative services; or a bachelor’s degree and two years of related experience.

Minimum Requirements:

A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor’s degree and two years experience in business management, public administration or administrative services.

Physical Requirements:

See the original description for details on physical and sensory requirements;…