Special Events Coordinator

Special Events Coordinator page is loaded## Special Events Coordinator locations:
Beemok Hospitality Holdings time type:
Full time posted on:
Posted 3 Days Agojob requisition :
R-102369

The Special Events Coordinator works with the catering sales and service teams.  They are an active participant in the meeting and social events process.  This is a great entry-level position to join the catering and special events team of BHC.
** Duties/Responsibilities:
*** Manage incoming catering leads and delegate to the appropriate catering sales manager, handle client requests, and communicate customer needs.
* Prepare accurate written correspondence including letters, contracts, reports, banquet event orders, schedule of events, and menus.
* Maintain accounts in Delphi, including traces, creating, and updating bookings manipulating events in the function diary, and the preparation of Banquet Event Orders.
* Maintain various Catering file systems, both electronic and paper, including account files and master files for Banquet Event Orders and Resumes.
* Assist managers in preparing for site visits including (when needed) setting transportation, making restaurant reservations, and scheduling amenities.
* Assists in creating collateral and presentations for catering team.
* Manages and coordinates communication with departments within the hotel to ensure smooth service delivery.
* Maintains strong working knowledge of hotel facilities, services, and pricing.
* Previous experience in hotels preferred with a experience in a client facing role
* Strong attention to detail
* Demonstrated aptitude for problem solving and problem identification.
* Must effectively manage and adhere to daily/weekly/monthly deadlines.
* Proficiency in Excel, Word, PowerPoint, and experience with Delphi is a plus.
* Ability to manage multiple tasks and responsibilities at once.
* Ability to operate in a team environment and develop relationships cross divisionally.
* Excellent written and verbal communication skills
** REQUIRED

SKILLS & EXPERIENCE:

*** Previous experience in events preferred.
* Strong attention to detail.
* Demonstrated aptitude for problem-solving and problem identification.
* Must effectively manage and adhere to daily/weekly/monthly deadlines.
* Ability to manage multiple tasks and responsibilities at once.
* Ability to operate in a team environment and develop relationships cross-divisionally.
* Excellent written and verbal communication skills.

This job description in no way states or implies that these are the only duties to be performed by this employee. The ideal candidate may be required to follow any other instructions and to perform any other work-related duties requested as needed.

* BHC
* * is an equal employment opportunity employer.
* * Employment decisions are based on merit and business needs, and are not based on race, color, sex (including pregnancy, childbirth, and related medical conditions), citizenship status, national origin, ancestry, gender identity or expression, sexual orientation, age, religion, creed, physical or mental disability, marital status, veteran status, uniformed service, political affiliation, genetic information, or any other factor or characteristic protected by applicable law.

BHC participates in E-Verify.
* Beemok Hospitality Collection (BHC) is a purpose-driven portfolio of hotels, restaurants, and cultural landmarks in Charleston. Founded in 2021, BHC is guided by the belief that hospitality is at its finest when it creates enduring, meaningful connections. The journey began with the revitalization of The Charleston Place and has since grown to include Sorelle, The Riviera Theater, Credit One Stadium, American Gardens, and the upcoming waterfront hotel, The Cooper.

Each property reflects BHC’s vision of hospitality as a way to connect people, celebrate culture, and carry Charleston forward.### Get in Touch We’d love to hear from you. Share your experience, and if your skills align with our opportunities, a member of our recruitment team will be in touch.
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