UNIV - Administrative Assistant - Department of Ophthalmology

** Job Description Summary
** To support Clinic Providers through scheduling clinic and surgery appointments.
** Entity
* * Medical University of South Carolina (MUSC - Univ)
** Worker Type
** Employee
* * Worker Sub-Type
** Classified
* * Cost Center
** CC000988 COM Ophthalmology CC
** Pay Rate Type
** Hourly
* * Pay Grade
** University-04  
** Pay Range
** 32,686.

- 60,471.000
** Scheduled Weekly Hours
** 40
* * Work Shift
**** Job Description
**** 35%
** Manage all patient surgeries including, but not limited to, scheduling, documentation, consents and patient education using all associated specialized computer systems. Prepare patient files for surgery by reviewing documentation of clinic visits, pre-op work ups and appointments, lab reports and referring physician correspondence.
Provide ongoing coordination and communication to all preoperative patients. Maintain surgery tracker (excel spreadsheet) in teams with physician surgery. Ensure all elective lenses and procedures are updated on the Elective surgery tracker in TEAMS. Release unused OR time in Hospital IQ 15 days prior to surgery date.
** 30%
** Manage physicians’ clinics by approving overbooks and reviewing upcoming clinic schedules. Serve as the liaison between scheduling, staff and physicians to ensure clinic efficiency. Responsible for template changes, clinic cancellations and add-ons and any associated patient notification by phone or letter. Prepares all clinic change requests and approvals to ensure processing in a timely manner. Review clinic schedules weekly ensuring referrals and pre- certifications are in place and authorized.

Review schedules against the Master schedule to avoid any scheduling errors. Complete and Process CCR forms within the department guidelines for all clinic closures.
** 15%
** Coordinate patient financial responsibilities with financial counseling and precertification teams. Communicate with revenue cycle teams regarding all elective service needs and billing issues. Oversee FAP and COB financial assistance requests.
** 15%
** Handles all correspondence including but not limited to, patient letters, physician requests, vacation requests, clinic cancellations, travel itineraries and submission/completion  of corresponding approval forms. Manages physicians’ calendars, office files, surgery schedules, certifications and licenses.
Help train all new hires onboarding with the Storm Eye Administrative Assistant team.
** 5%
** All other duties as assigned by the Department Administrator and Supervisor.
** Additional

Job Description
*
* Minimum Requirements:

A high school diploma and two years work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience. Some positions require a valid driver's license and good driving record; or correctable vision of 20/40 in both eyes, with or without conventional lenses, and physical qualifications in accordance with Federal Motor Carrier Safety Regulations, Section 391.41;

or AAVMA certification. Some positions require eligibility for bonding.

Physical Requirements:

(

Note:

The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions while standing. (Frequent) Ability to perform job functions while sitting. (Frequent) Ability to perform job functions while walking. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes.

(Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions.

(Continuous) Possess good finger dexterity. (Continuous) Ability to lift and carry 15# , unassisted. (Infrequent) Ability to lift objects from floor level to…