UNIV - Grants Administrator - Psychiatry: Administration

Job Description Summary

The Department of Psychiatry & Behavioral Sciences is seeking a Grants Administrator I. This position will work with assigned faculty to provide technical financial assistance in post award to the Investigators, Administrative Manager and Division Administrator working with financial programs, software, and reporting mechanisms. Additionally, this position will provide procurement support for contractual and consulting activities associated with grant awards.

Medical University of South Carolina (MUSC - Univ)

Employee

Research Grant

CC001039 COM PSYCH Addiction Science CC

Salary

University-06

47,588.

- 88,047.000

40

Monday - Friday, 8:00 am - 4:30 pm

Monday - Friday, 8:00 am - 4:30 pm

Salaried

• Analyze and provide a detailed narrative for assigned Sponsored Awards (grants/contracts) and Unrestricted accounts on at least a quarterly basis paying particular attention to encumbrances including subcontracts, F&A with holdings, revenue generation, and outdated commitments/encumbrances that need to be eliminated. Prepare and distribute quarterly or as requested financial reports (Award variances and Budget-to-Actuals) to Faculty PI’s and Division Administrator. Work to resolve discrepancies discovered in variance reporting
• Ensure the accurate documentation of all nonpayroll financial transactions. Oversee all payroll Costing Allocation tasks (PCAs) and Payroll Accounting Adjustment tasks (PAAs) in Work Day for assigned Faculty and staff of the and approve incoming PCAs & PAAs for non-Psych employees with salary support on an assigned sponsored award or unrestricted fund
• Manage the procurement activities of special contracts and consulting arrangements. Obtain and process invoices from subcontractors and consultants.
• Oversee and approve for assigned faculty PIs/accounts: petty cash transactions, salary allocations, and purchases via various systems (Work Day, P-card) to ensure the appropriate use and accounting of funds and proper procurement methodology.

• Receive award/NOA/JIT information provided by ORSP regarding the establishment of accounts and special requirements; managing the collection of required items for the NOA/JIT. Compare to Cayuse for accuracy.
• Authorize and manage the establishment and closing of accounts in Work Day along with the proper approvals, dates, budget amounts, etc.
• Record data regarding the award on necessary internal data management spreadsheets.
  4. Initiate and maintain necessary documentation for establishing subcontracts and consultants as needed.
• Assist with re-budgeting requests for awards and contracts. Tracking and facilitating communication between PI and funding agencies regarding changes in effort, contractual arrangements, no‑cost extensions, carryover requests etc. and assist in continuations.
• Manage effort reporting for grant personnel on a quarterly basis.
• Assist faculty with Other Support documents

• Run Our Day reports to effectively manage grant funding (BTA, PI reports, income statements detailed journals, payroll, etc)
• Track grant salary reimbursement for assigned grants and report any issues to leadership.
• Track and report on assigned faculty and staff effort for periods of under funding. Provide options on gaps in funding.
• Ensure trackers and reports are regularly submitted to supervisor and Department leadership. Additionally provide reports within 90‑60‑30 days of a grant’s end date with plans on close out.
• Work with GCA (grants and Contracts Accounting) to complete the FFR (Final Financial Report). Ensure we are in agreement and no deficits exist.

Proficiency with Microsoft Excel required. Prior experience working with grant financial management (postaward) is highly desired. Ability to cultivate positive working…