UNIV - Accounting​/Fiscal Manager - Department of Neurosciences

Job Description Summary

This position serves as the Department of Neuroscience Accounting/Fiscal Manager I and reports to the Department Administrator. This position is responsible for financial management and analysis, reporting, reconciliations and budget preparation on behalf of the department as related to unrestricted funding. This role provides oversight of procurement and accounts payable, inventory management, and student funding. This position also provides billing support for CBI.

Strong analytical skills are essential to success.

Medical University of South Carolina (MUSC - Univ)

Employee

Classified

CC000983 COM NEURO RES Administration CC

Salary

University-07

57,334.

-

40

Job Duties:

• Manages all accounting and financial reporting of University, MUSCP, and MUSCF accounts for the Department of Neuroscience including faculty start-up funds, department expenses, endowments, and other agreements and allocations. Must have a strong understanding of all revenue streams and expenses for the department to ensure budgetary compliance.

• Responsible for day to day approval, oversight, and initiation of Work Day processes like approving expenditures, journal entries, and customer invoicing.

• Manages and monitors personnel efforts and expenses on unrestricted funds. Creates payroll accounting adjustments, ASWs, and other costing allocation changes as needed.

• Conducts payroll expenditure reconciliations and advises on revenue/expense variances and other ways to mitigate costs.

• Lead trainer for the Department of Neuroscience and subject matter expert in the areas of Procurement, Contract Management, and Asset Inventory. Pcard holder and Liason for the department.

• Independently oversees and ensures compliance with institutional, state, federal, and corporate regulations for contracts, capital purchases, etc. Oversees annual inventory process and maintains current records of assets/surplus.

• Processes and manages all procurement activities to include Pcard purchases, travel and personal reimbursements, recruitment expenses, oversight of faculty professional allowance, assigning appropriate funding sources, and correcting errors. Create journal entries and other accounting adjustments as needed.

• Supports the annual budget process for the department and tracking variances throughout the year. Analyzes past and current data on a continuous basis and makes recommendations for corrective actions as needed.

• Creates internal budget documents and enters budgetary information into Adaptive Planning software for personnel, transfers, operating expenses, and revenue.

• Creates and distributes monthly reports for cash balance, available balance, and budget to actuals for unrestricted funds to faculty and leadership within the department.

• Supports monthly billing and invoicing for CBI and other Neuroscience Cores. Works closely with Grants Administrator and Core directors to ensure compliance and participates in biannual Rate Study review process.

• Creates and distributes reports to Core directors in a timely manner. Ensure transfers and revenue have been received and accounts are current.

• Collaborate with Neuroscience Grant Managers, MUSC central offices, and College of Graduate Studies to manage the onboarding and offboarding of students and trainees. Serve as liaison between students, postdocs, faculty and the College of Graduate Studies. Works with Neuroscience HR coordinator to ensure timely processing of student information is completed in Work Day for profile creation and payroll or stipend payment set up.

• Work closely with the Neuroscience Graduate Coordinator, T32 leadership, HR coordinator, and Grant Managers to manage completion of all associated paperwork required, including mentor forms, stipend payments, tuition payments, and various College of Graduate Studies forms.

• Maintains internal documentation on various processes and data to track timing of payment processing, tuition payments, and schedule of future activities.

• Assist with special projects and initiatives related to financial management and strategic planning.

• Participate in system wide initiatives and meetings to represent the department and improve processes.

Minimum Requirements:

A bachelor's degree with accounting courses and five years professional experience in a related area such as accounting, auditing, banking or finance.

Physical Requirements:

(

Note:

The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions…