Federal Construction Assistant Project Manager

Outside The Box, LLC is a General Contractor specializing in construction and renovation work for the federal government. We are currently looking to hire an Assistant Project Manager for the Charleston, SC area with a minimum 2-3 years Federal experience, and who is able to get clearance for federal projects. Our ideal candidate is a self-motivated, highly responsible person with outstanding organizational and communication skills who can grow with the company.

Outside The Box, LLC offers competitive pay, car and phone allowance, and a nice benefits package.

Department: Construction

Job Status: Full Time

FLSA Status: Exempt

Reports To: Project Manager

Grade/Level: High School diploma, 5 years of experience in federal construction

Travel Required: Yes, as needed per project

Work Schedule: Various

Positions Supervised: Laborers, Sub-Contractors

The Assistant Project Manager works in a team environment with a Project Manager and Superintendents on projects of various sizes. At Outside The Box, an Assistant Project Manager will receive the training to ultimately become a Project Manager, if desired.

Responsible to provide the Project Manager with the assistance required to attain or exceed the project operating income, project execution plan, and customer satisfaction goals. Day-to-day activities include, but are not limited to, job costing, estimating, billings, labor-management, and tracking, enhancing customer relationships, scheduling and purchasing responsibilities.

• Assisting in maintaining control of project documentation, fieldwork layout, and various job site administrative functions.
• Assist in the development and updating of the planning, scheduling, and labor performance reports for the project(s).
• Maintains control of the change orders and the tracking and reporting of additional work orders.
• Assists with material procurement, working with subcontractors and suppliers.
• Works under the direction of the Project Manager(s), as assigned by the Sr. Project Manager or Operations Manager.
• Supports other department personnel as necessary and other responsibilities not outlined herein.
• Daily Photo Documentation - track project progress through daily photos.
• Estimating - Set-up estimate form for population by the PM’s.
• Creation of ROM estimates for select projects with oversight by the PM.
• Bidding - Work with the Project Managers to ensure appropriate subcontractor coverage is obtained on every bid. Assist the Project Manager to identify the sub-trades required for a bid, and selecting of the subcontractors that will be invited to bid.
• Process Submittals - Request material submittal from a subcontractor
  - Perform the review to ensure compliance with the construction drawings and specifications.
• Track, Distribute, and Log RFIs - Manage, distribute and track RFI’s. Create change order summaries capturing all the costs associated with an RFI response. Present to the Project Manager for review and approval.
• Construction Document Processing - Manage plans
  - Ordering, organizing, superseding and distributing drawings and specifications.
• Schedule Update and Verification - Perform a weekly walk on-site, as coordinated with the Project Manager, and verify the overall status of the project as well as a safety inspection.
• Master project schedule and a 3 week look ahead - Ability to create and maintain the master project schedule. The schedule will have inter-dependencies and links so that there is a clear and defined critical path.
• Meeting Minutes - Participate in the weekly Owner/Client meetings or conference calls and memorialize all discussions, decisions and action items.
• Maintain and issue the weekly meeting minutes, RFI and Submittal log throughout the life cycle of the project.
• Owner Billing - Creation of “Pencil” billings for PM review and approval.
• Permits - Manage, track and maintain all permits necessary to perform the work, including bonds.

• Skilled with Microsoft Office Suite, Experience with Red Team and/or Pro Core a plus. Excellent skills in Excel, Word, and Outlook are required. Must be computer adept,…