Marketing Coordinator

Overview

The Marketing & Operations Coordinator is a highly organized, detail-oriented entry-level professional who supports the day-to-day operations of the marketing team, e-commerce store, and social media efforts. Reporting to the Director of Marketing, this role plays a key support function in keeping projects, content, and logistics moving smoothly. This is a junior role well-suited for a recent graduate or early-career professional interested in gaining hands-on experience across marketing operations, e-commerce, and brand support within a collaborative, fast-paced environment.

• Project & Marketing Operations Support:
  Support project intake, scheduling, and task tracking
• Help maintain project timelines and flag delays or missing inputs
• Administrative support:
  Provide general administrative and ad-hoc support to the marketing team as needed
• Update and maintain Mailchimp email lists
• Support new-hire marketing tasks and recurring operational needs
• Help organize and maintain SharePoint files for accessibility and version control
• Ensure marketing assets are consistently named, stored, and easy to find
• Support adherence to brand and formatting standards
• Help monitor social media engagement and flag opportunities or needs for follow-up
• Support execution of campaigns, announcements, and seasonal content
• Collect monthly marketing statistics and populate reports / presentations
• Review and edit all marketing materials to ensure accuracy, consistency, and adherence to brand standards

• Own the end-to-end billing process for the marketing team, ensuring all vendor invoices, receipts, and expenses are processed accurately and on time
• Manage and reconcile credit card statements, verifying charges, collecting receipts, and resolving discrepancies
• Ensure invoices are properly documented, coded, and submitted in accordance with internal procedures
• Track billing deadlines and follow up with internal teams to ensure timely approvals and complete documentation
• Maintain organized, auditable records for invoices, receipts, contracts, and payments
• Partner with accounting and internal stakeholders to address questions or corrections efficiently

• Assist with order fulfillment, shipping coordination, and inventory organization
• Help prepare, organize, and support pop-up shops and on-site retail events
• Coordinate packing materials, product organization, and basic reporting

Performs other related duties as assigned.

• Bachelor’s degree (Marketing, Communications, English, Business, or related field preferred)
• Strong organizational skills with the ability to manage multiple tasks
• Interest in marketing operations, e-commerce, and brand support
• High attention to detail and follow-through
• Strong written and verbal communication skills
• Self-starter mindset with a willingness to learn and support where needed
• Solid writing and proofreading skills with close attention to detail