Administrative Assistant

The Citadel, The Military College of South Carolina, seeks a full-time, temporary Administrative Assistant to support the following departments in the Baker School of Business: the Department of Management and Entrepreneurship, the Department of Marketing, Economics, and Supply Chain Management, and the Department of Accounting and Finance. This position can be either a 9-month (Aug 15-May 15) or 10-month (Aug 1-May 31) position.

The working hours for this position are flexible, with a minimum of 30 hours per week (up to 37.5). This is a face-to-face position. This position is eligible for most state benefits.

The following list outlines the significant responsibilities of the position.

* Receives and assists students and visitors to the departments; answers telephone and emails and assists walk-ins.

* Manages the routing of student forms and various academic processes (e.g. Change of Major Forms, Change of Advisor Requests, etc.).

* Manages calendars and appointments for the three department heads.

* Assists Department Heads as needed (e.g., reserving rooms for department meetings, ensuring faculty post office hours, etc.)

* Coordinates and collaborates with the Dean's admins to facilitate the smooth operation of the Baker School of Business

* Maintains working levels of all office supplies and educational supplies by ordering based on departmental needs; is responsible for all front office equipment and copiers, including repair services as needed, and maintains the proper toner for each.

* Assists with the operations of AV equipment in reserved rooms as needed.

Minimum Qualifications:

Must have a High School diploma plus four (4) years of related clerical experience OR a bachelor's degree. Employee must have excellent communication skills, both oral and written, as well as the ability to work with the public, including undergraduate students, graduate students, and faculty. Should be able to handle diverse tasks, troubleshoot routine inquiries and situations, and work in a team environment.

Employee must have Microsoft Office skills, especially Outlook and Excel, and the ability to learn new computer programs. May be required to adjust work hours for special events.