Senior Executive Administrative & Operations Coordinator

KCGisseekinga highly experienced
Senior Executive Administrative & Operations Coordinator
to provide comprehensive support to our Managing Director anddirectorswhile managing key operational and office management functions across the firm.

This individual will serve as the right hand to leadership —anticipating needs, organizing complex priorities, and keeping the firm running smoothly day-to-day. The ideal candidate is proactive, professional, and thrives in a fast-paced, dynamic environment where they can bring structure, organization, and foresighttoeverything they do.

This role is best suited for a senior-level Executive Assistant who excels at balancing multiple responsibilities, can navigate ambiguity with confidence, and consistently delivers with precision and polish.

Qualified Candidates Must Possess

• Executive Support Excellence:5–8+ years of experience supporting senior leaders[Managing Director, C-suite, or partners]in a consulting, professional services, or healthcare environment
• Operational & Office Management
  
  Experience:
  
  Proven ability to oversee vendor management, officelogistics, internal meeting coordination, and administrative systems
• Exceptional Organization & Prioritization:Demonstratedability to manage multiple tasks and competing priorities in a fast-moving environment with minimal oversight
• Strong Financial Acumen:Comfort with basic financial concepts such as reviewing invoices,monitoringexpenses, reconciling budgets, and calculating cost differences or percentage increases[e.g., lease escalations, vendor rate changes]
• Proactive Problem-Solving:Anticipates needs,identifieschallenges early, and independently drives solutions
• Strong Communication & Professional Presence:Outstanding written and verbal communication skills, with a polished, client-ready style
• Judgment & Discretion:Handles confidential and sensitive information with utmost professionalism
• Adaptability:Comfortable navigating ambiguity, frequent context shifts, andhigh expectationsfrom senior leadership
• Collaborative Mindset:Works effectively across teams and with external stakeholders, fostering a positive, solutions-oriented environment

Education

Bachelor’s degree preferred in Business Administration, Communications, or related field — or equivalent experience supporting senior executives in a professional services setting.

Technical Skills

• Experience with
  virtual collaboration tools
  [Teams, Zoom, SharePoint, etc.]
• Comfortable managing
  expense systems
  , vendor portals, and light reporting or tracking tools
• Tech-savvy and eager to learn new tools that improve efficiency and organization

What Makes This Role Unique

• High-Impact Partnership:You’llserve as an essential partner to the Managing Director and leadership team — not just a support function, but a trusted collaborator who helps the firm run efficiently and strategically
• Variety & Visibility:The position combines executive support, operations, and light financial coordination, providing exposure across allfacetsof the firm
• Vibrant Team Culture:Our firm is small but dynamic — we work hard, collaborate closely, and celebrate wins together.
  
  You’llbe part of a high-performing team that values humor, professionalism, and shared accountability. And our office is dog-friendly!
• Opportunity to Shape Processes:You’llhave the autonomy toidentifyand implement process improvements that make our operations smoother and our client delivery stronger
• Competitive Package:Competitive compensationandbenefits in a supportive team environment