Administrative Assistant, Construction

ABOUT YOU

Are you a passionate problem solver? Do you act with integrity and hold yourself and others to the highest standard? If the answer is, “Yes!” then we have an opportunity that will impress you. Who are we? We are ARCO, a Family of Construction Companies.

ARCO Design/Build is searching for a highly motivated Administrative Assistant to join our team in Charleston, South Carolina. The ideal candidate will have 1-5 years of related experience and strong computer skills. Candidates must be extremely organized, self-reliant, proactive, and detail oriented.

We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.

• Industry-leading performance-based bonus program
• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates’ children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• 100% paid 10-week maternity leave

• Typing/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports
• Assist Project Managers with Proposals by typing up proposal letters, outline specifications, manage the work/design schedule, and assemble proposal books in a timely manner as per Project Manager
• Maintain various lists for Project Managers including job list for each region, subcontract tracking list, filing, and vacation lists
• Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and Transmittals)
• Point person for proposal and capabilities packages. This includes putting together proposal covers, tabs, company information, sell sheets and then assembling once provided with rest of the materials by Project Manager
• Preparation for meetings and trainings, including scheduling, preparing handouts, and coordinating lunches
• Book all travel when necessary
• Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence
• Maintain all files, including preparing new files and sending old files off site
• Stock office supplies and maintain upkeep/cleanliness of the office

• 1-5 years' of related experience, construction administration experience is a plus
• High School Diploma or equivalent
• Excellent computer skills, must be proficient in Microsoft Word and Excel
• Must be extremely organized, self-reliant, proactive, and detail oriented

We are proud to be one of the fastest-growing, privately-owned companies in America, celebrating over 30 years of experience as design-build experts. We have completed over 4,000 design-build projects across 48 states and 38 major cities nationwide. We ranked #5 out of the top 100 design-build companies in the U.S. and #26 on ENR's Top 400 Contractors list of 2022. Most importantly, our clients like us, trust us and want to do business with us.

We are looking for people with the same enthusiasm, passion, and respect for the hard work that brought us to where we are today. Are you a person that can make a difference at ARCO? If the answer is, “Yes!” we look forward to meeting you.

ARCO does not accept unsolicited resumes from individual recruiters or third-party recruiting agencies without pre-approval from ARCO’s Human Resource team. Pre-approval is required before any external candidate can be submitted. ARCO will not be responsible for fees related to unsolicited resumes and for candidates who are sent directly to our hiring managers.

#LI-VY1 #LI-Onsite

EOE, including disability/vets