Administrative Assistant-GFO Front Office

Administrative Assistant – GFO Front Office

Location: Charleston, SC

This position supports the Global Financial Operations (GFO) of the U.S. Department of State’s worldwide financial operations and administrative infrastructure.

Key

Qualification:

A Secret security clearance (which contractors must obtain or possess) is required.

Salary: $40,000.00 - $55,000.00 (annually)

The Administrative Assistant will provide core administrative, scheduling, timekeeping, and front office support to the Managing Director, Front Office staff, supervisors, and a diverse team of contractors and civil service employees.

Responsibilities include:

• Manage and maintain the Managing Director’s Outlook calendar, scheduling, prioritization, and conflict resolution.
• Prevent overbooking and ensure adequate transition time between meetings.
• Gatekeeper for meeting requests and visitor access coordination.
• Maintain daily sign‑in/sign‑out logs and process leave requests.
• Prepare and submit time and attendance entries in WebTATEL.
• Compile and distribute weekly and recurring administrative reports.
• Manage and update distribution lists, staffing trackers, and administrative records.
• Coordinate document routing, administrative taskers, and compliance forms.
• Maintain organized electronic records and documentation.
• Support general front office administrative operations as assigned.

• Associate degree from an accredited institution or equivalent relevant experience.
• Minimum of two years of administrative or office support experience.
• Strong organizational, written, and verbal communication skills.
• Proficiency with Microsoft Office applications (Outlook, Word, Excel, Teams).
• Ability to follow established procedures with consistency and attention to detail.
• Ability to work independently in a structured, process‑driven environment.
• Ability to obtain and maintain a Secret security clearance.

• Managing calendars, scheduling meetings, and resolving conflicts.
• Timekeeping, payroll support, or attendance tracking.
• Supporting a front office, leadership team, or administrative unit.
• Prioritizing tasks and managing competing requests.
• Professional communication skills and sound judgment.
• Comfort enforcing boundaries through process and scheduling controls.

• Reliability and consistency.
• Strong organizational discipline.
• Good judgment and discretion.
• Professional communication.
• Comfort serving as a gatekeeper without confrontation.

• Standard 8‑hour shift between 7:15 a.m. and 6:00 p.m., with a 45‑minuteӡб non‑compensated break.
• Additional hours may be required with Project Manager and DoS approval.
• 100% on‑site position.

• Microsoft 365 (Word, Excel, PowerPoint, Publisher, Teams, One Drive, One Note, Forms, SharePoint, Outlook)
• WebTATEL (Timekeeping)
• E2 (GeT) Solutions (Travel System)
• IDP database system (Education Requirement Tracking System)

Seniority level: Entry level
Employment type: Full‑time
Job function:
Administrative
Industries:
Business Consulting and Services