Senior Executive Administrative & Operations Coordinator

Senior Executive Administrative & Operations Coordinator

Join to apply for the Senior Executive Administrative & Operations Coordinator role at Knowledge Capital Group

Knowledge Capital Group is seeking a highly experienced Senior Executive Administrative & Operations Coordinator to provide comprehensive support to our Managing Director and directors while managing key operational and office management functions across the firm.

This individual will serve as the right hand to leadership — anticipating needs, organizing complex priorities, and keeping the firm running smoothly day-to-day. The ideal candidate is proactive, professional, and thrives in a fast‑paced, dynamic environment where they can bring structure, organization, and foresight to everything they do.

This role is best suited for a senior‑level Executive Assistant who excels at balancing multiple responsibilities, can navigate ambiguity with confidence, and consistently delivers with precision and polish.

• Executive Support Excellence: 5–8+ years of experience supporting senior leaders (Managing Director, C‑suite, or partners) in a consulting, professional services, or healthcare environment.
• Operational & Office Management
  
  Experience:
  
  Proven ability to oversee vendor management, office logistics, internal meeting coordination, and administrative systems.
• Exceptional Organization & Prioritization: Demonstrated ability to manage multiple tasks and competing priorities in a fast‑moving environment with minimal oversight.
• Strong Financial Acumen: Comfort with basic financial concepts such as reviewing invoices, monitoring expenses, reconciling budgets, and calculating cost differences or percentage increases (e.g., lease escalations, vendor rate changes).
• Proactive Problem‑Solving: Anticipates needs, identifies challenges early, and independently drives solutions.
• Strong Communication & Professional Presence: Outstanding written and verbal communication skills, with a polished, client‑ready style.
• Judgment & Discretion: Handles confidential and sensitive information with utmost professionalism.
• Adaptability: Comfortable navigating ambiguity, frequent context shifts, and high expectations from senior leadership.
• Collaborative Mindset: Works effectively across teams and with external stakeholders, fostering a positive, solutions‑oriented environment.

Bachelor’s degree preferred in Business Administration, Communications, or related field — or equivalent experience supporting senior executives in a professional services setting.

• Experience with virtual collaboration tools (Teams, Zoom, SharePoint, etc.)
• Comfortable managing expense systems, vendor portals, and light reporting or tracking tools
• Tech‑savvy and eager to learn new tools that improve efficiency and organization

• High‑Impact Partnership: You’ll serve as an essential partner to the Managing Director and leadership team — not just a support function, but a trusted collaborator who helps the firm run efficiently and strategically.
• Variety & Visibility: The position combines executive support, operations, and light financial coordination, providing exposure across all facets of the firm.
• Vibrant Team Culture: Our firm is small but dynamic — we work hard, collaborate closely, and celebrate wins together. You’ll be part of a high‑performing team that values humor, professionalism, and shared accountability. And our office is dog‑friendly!
• Opportunity to Shape Processes: You’ll have the autonomy to identify and implement process improvements that make our operations smoother and our client delivery stronger.
• Competitive Package: Competitive compensation and benefits in a supportive team environment.

Mid‑Senior level

Full‑time

Business Development and Sales

Industries:
Business Consulting and Services

Referrals increase your chances of interviewing at Knowledge Capital Group by 2x.

Apply BELOW