Executive Coordinator - UNC Clinical Research Partners

Overview

Description

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Summary

The Executive Assistant Senior provides high-level administrative support to the leadership team of UNC Clinical Research Partners, LLC (“UNC CRP”), including the Executive Director, Chief Counsel, and the Senior Director for Operations. This role requires exceptional organizational and communication skills, sound judgment, and the ability to anticipate and proactively manage the complex needs of executive leaders. The ideal candidate will have demonstrated experience supporting senior executives.

Responsibilities include managing calendars and communications, coordinating meetings and travel, preparing materials, and ensuring seamless day-to-day operations within a fast-paced, highly visible environment.

• Provides research and analysis to prepare briefing materials for the Executive Suite. Manages multiple tasks with competing deadlines. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Responds to routine and non-routine inquiries regarding system operations, policies, and procedures. Forward situations and issues to the appropriate staff members for resolution.
• Performs and/or oversees a wide range of special projects or assignments that are highly sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation.
• Makes high-level contacts of a sensitive nature regarding routine & non-routine issues internally and externally requiring a high degree of discretion and diplomacy and time sensitivity. Understands the systems goals and priorities of the executive, in order to prioritize issues according to urgency.
• This position carries out managing each of the Search Committees that are responsible for the identification and recruitment of each new leader for the School of Medicine and Health Care System Senior Leadership (e.g. Department Charis, Center and Program Directors, and Senior Leadership for SOM/HCS).
• For SOM only:
  This position provides oversight for five-year reviews that must be carried out for each senior leader within the School of Medicine (e.g. Department Chairs and Center/Program Directors).
• Assist the Secretary to the UNC Health Care Board of Directors with the planning and preparations for the HCS Board meetings. May be assigned to one of the specific standing committees of the HCS Board as lead administrative staff, reporting to the Secretary of the UNC Health Care Board of Directors.
• Plans, coordinates and ensures the Executive's schedule is followed and respected. Provides gatekeeper and gateway role, creating win-win situations for direct access to the Executive's time and office. Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the President, some of which may have organizational impact.
• Prepares and edits complex presentations, charts, and other written correspondence that best depicts content of intended message to internal and external stakeholders. May supervise subordinate clerical staff.
• May supervise subordinate clerical staff. Trains staffs on tasks and ensures they are trained for their specific roles. Coordinates job rotation and cross-training. Helps team understand performance targets and goals.

Other information:

Education Requirements:

• Bachelor's degree in an appropriate discipline or equivalent.

Licensure/Certification Requirements:

• No licensure or certification required.

Professional Experience Requirements:

• If Bachelor's degree:
  Three (3) years of experience in an administrative support role and/or projects-related role.
• If Associate's degree:
  Seven (7) years of experience in an administrative support role and/or projects-related role.
• If High School or GED:
  Eleven (11) years of experience in an administrative support role and/or projects-related role.

Knowledge/Skills/and Abilities Requirements:

• Advanced…