Events Coordinator

Overview

Department: School of Journalism and Media-350100
Career Area: Administrative/Clerical Support
Is this an internal only recruitment? No
Posting Open Date: 01/26/2026
Final date to receive applications: 02/05/2026
Position Type: Permanent Staff (SHRA)
Position Title: Admin Support Specialist - Advanced
Salary Grade Equivalent: NC10 / GN08
Working Title: Events Coordinator
Position Number:
Vacancy : P020758
Full-time/Part-time: Full-Time Permanent
Hours Per Week: 40
Work Schedule: Monday – Friday, 8 a.m. – 5 p.m. Occasional evening and weekend work may be required. This position is designated as 100% on-site.
Work Location: CHAPEL HILL, NC
Position Location: North Carolina, US
Hiring Range: $45,747 - $50,831
Pay Band Information: To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. The university offers a comprehensive benefits package and professional training opportunities for career growth, skill development and lifelong learning, with exclusive perks for discounts and campus programs.

The Events Coordinator plans, coordinates, and executes multiple end-to-end live and virtual events that advance the mission of the Hussman School of Journalism and Media and foster engagement among key stakeholders. This role partners with the Dean’s Office and Development Office to manage all logistical aspects of on-campus and off-campus events, including school-wide meetings, retreats, speaker series, workshops, commencements, first/last day celebrations, and major alumni and donor events.

When capacity allows, the Events Coordinator may also support the Undergraduate Hub and school-sponsored student organizations with event management.

The Events Coordinator uses project management skills to conceptualize, organize, and manage all event and project components from inception to completion. Responsibilities include coordinating catering and facility arrangements, managing technology needs, ensuring compliance with university purchasing policies, overseeing seating, setup, and general logistics, and managing event budgets to facilitate cost-effective programs, tracking attendance, providing post-event follow-up, and maintaining accurate records. The incumbent will work autonomously and as part of a team, using interpersonal skills, sound judgment, diplomacy, and strong communication to engage internal and external stakeholders.

The role also involves maintaining a comprehensive database of venues, vendors, caterers, and other service providers, developing standardized processes for event planning, and supporting clear communication, scheduling, travel coordination, and guest experience. This position is designated as 100% on-site, with occasional evening and weekend hours expected.

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

• Experience in organizing and coordinating events.
• Outstanding organizational skills.
• Superb communication skills.
• Strong interpersonal skills.
• Proficiency with MS Word, Excel, Outlook, MS Teams and/or Zoom.

• Ability to spend extended periods of time in front of the computer with or without reasonable accommodation.
• Ability to lift up to 50 lbs and regularly move/maneuver between and throughout campus buildings with or without reasonable accommodation.

Not Applicable.

Overtime occasionally, Weekend work occasionally