UTS - Temporary Executive Assistant at UNC Chapel Hill

UTS - Temporary Executive Assistant at UNC Chapel Hill

The primary purpose of this role is to provide proactive, thoughtful, and high-level administrative and operational support to senior-level executives by managing complex calendars, travel, expenses, communications, confidential materials, and office operations with exceptional attention to detail, sound judgment, and responsiveness, while supporting organization-wide leadership initiatives and fostering strong internal and external relationships.

• Provide proactive, thoughtful assistance and support to senior-level executives, including complex calendar management, travel arrangements, and expense reconciliation
• Manage multiple administrative activities and duties simultaneously with high attention to detail
• Communicate effectively and promptly with internal and external stakeholders, including responding to emails, drafting and routing communications, responding to general inquiries, and ensuring elite communication flow within departments and external relationships
• Organize meetings, travel, and schedules for senior leadership with organization-wide leadership responsibilities
• Handle complex and confidential materials, applying judgment, initiative, and responsiveness in a thoughtful way
• Prepare and review high-level documents, including PowerPoint presentations and Word files, for internal- and external-facing use
• Provide general office-management support, including organizing company events, coordinating and maintaining documentation of key administrative processes, managing office supply inventory, vendor coordination, mail, and shared work spaces
• Nurture and grow key relationships with clients, vendors, faculty, prospects, and staff in direct support of senior leadership
• Process invoices, account reconciliation, and monitor budgets for certain projects and cost codes
• Provide event preparation and coordination support as needed, including gathering necessary materials, taking notes, and communicating follow-up steps

Is Time Limited:
Yes

Appointment Length: 3+ months

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. Review our Employee Value Proposition to learn more about what makes NC State the best place to learn and work for everyone.

• Attend non-revenue generating sporting events for free.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within the links offered.

Job City & State

Department

System Information

Classification Title

Working Title

Working Title:

UTS - Temporary Executive Assistant at UNC Chapel Hill

Work Schedule

40 hours;
Monday - Friday from 8 am - 5 pm

• Other duties as needed
• A minimum of 3 years of experience in an Executive or Administrative Assistant role, or in a project management role, or equivalent experience required.

• Ability to work independently with minimal supervision, as well as collaboratively as part of a team
• Demonstrated ability to build strong working relationships across the organization and with key stakeholders beyond the organization to ensure coordination of efforts and continuous progress toward goals
• Outstanding written and verbal communication skills
• Extensive experience with commonly used Microsoft Office programs
• Knowledge of Asana and Salesforce a plus
• Experience with Concur preferred

• Previous experience in an Executive Assistant or Administrative Assistant role, or Project Management
• Familiarity with commonly used Microsoft Office programs; knowledge of Asana and Salesforce a plus; experience with Concur preferred

Equal Opportunity NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The…