Events Coordinator

The Events Coordinator plans, coordinates, and executes multiple end to end live and virtual events that advance the mission of the Hussman School of Journalism and Media and foster engagement among key stakeholders. This role partners closely with the Dean's Office and Development Office to manage all logistical aspects of on campus and off campus events, including school wide meetings, retreats, speaker series, workshops, commencements, first/last day celebrations, and major alumni and donor events.

When capacity allows, the Events Coordinator may also support the Undergraduate Hub and school sponsored student organizations with event management.

The Events Coordinator uses a strong understanding of project management to conceptualize, organize, and manage all event and project components from inception to completion. The position coordinates catering and facility arrangements, manages technology needs, ensures compliance with university purchasing policies, and oversees seating, setup, and general logistics. Responsibilities also include managing event budgets to facilitate efficient and cost effective programs, tracking attendance, providing post event follow up, and maintaining accurate records.

The Events Coordinator will leverage exceptional organizational skills, combined with a keen attention to detail, to ensure the flawless planning and execution of all events. The incumbent will be expected to work autonomously while also contributing effectively as part of a team. The successful candidate will use their strong interpersonal skills, sound judgment, diplomacy and superb communication abilities to engage confidently and courteously with internal and external stakeholders.

As a steward of university resources, the Events Coordinator monitors school owned supplies and maintains a comprehensive database of venues, vendors, caterers, and other service providers. The incumbent will be expected to develop and implement standardized processes and procedures for event planning, supporting clear communication, scheduling, travel coordination, and guest experience.

This position is designated as 100% on site. The incumbent must be available to occasionally work outside normal office hours, including some evenings and weekends.