UTS - Temporary Digital Document Specialist at UNC Chapel Hill

UTS - Temporary Digital Document Specialist at UNC Chapel Hill

The Digital Document Specialist will ensure that digital documents and course materials comply with University accessibility standards, WCAG 2.2 AA, and applicable federal/state regulations (ADA, Section 508). This position reviews, remediates, and advises on accessible document design across campus units. The specialist collaborates with faculty, staff, and content creators to remediate existing files, prevent accessibility barriers, and promote best practices. This position contributes directly to the University’s strategic goals.

The Digital Document Specialist will also be responsible for collecting documentation to be included in the University’s Ten-Year Reaccreditation Report for the SACSCOC accrediting body. This requires collaboration with the accreditation project team, locating documentation, downloading and transforming documentation to PDF, cataloging documentation for easy retrieval, and inserting links to that documentation into other PDF documents.

These tasks require good judgement, adherence to procedures for consistency, excellent organizational, time management, and communication skills, and attention to detail. The Digital Document Specialist is expected to work independently and within a team, respond to shifting priorities, and ask questions for clarification as needed.

Is Time Limited:
Yes

Appointment Length: 12-15 months

Wolfpack Perks and Benefits:
As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. Review our Employee Value Proposition to learn what makes NC State the best place to learn and work for everyone.

• Attend non-revenue generating sporting events for free.

Disclaimer:
Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Job City & State

Department

System Information

Classification Title Temporary-Service Maintenance

Working Title UTS - Temporary Digital Document Specialist at UNC Chapel Hill

Requirements and Preferences

Work Schedule:

Monday - Friday; 40 hours/week (hybrid)

Other Work/Responsibilities

Key Responsibilities

• Document Accessibility Remediation:
  Remediate documents (PDFs, Word, PowerPoint, Excel, and other file types) to meet current accessibility standards; review and correct tagging structure, reading order, alternative text, color contrast, bookmarks, lists, tables, forms, and other accessibility features; convert inaccessible source files into accessible formats as needed; conduct accessibility quality checks using tools such as Adobe Acrobat Pro, Common Look, Ally, and Microsoft Accessibility Checker.
• Accreditation Support:
  Review Word documents to identify references to supporting documentation; locate, retrieve, and organize supporting documentation as needed; convert supporting documentation to PDF in accordance with formatting and annotation guidelines; upload converted files to designated repositories following naming conventions; collaborate with staff report writers to edit documents and insert tables, graphics, and other content; test embedded links and identify missing or incomplete supporting documentation;
  
  assist with the production of the final electronic version of accreditation reports.
• Bachelor’s degree or equivalent combination of education and experience.

• Adobe Acrobat Pro (document conversion, annotation, bookmarking)
• Microsoft Word
• Microsoft Excel
• Share Point
• Microsoft Teams
• Strong written and verbal communication skills
• Research and documentation skills
• Experience with version control
• Strong problem-solving skills

• Proficiency with document accessibility remediation tools, including Adobe Acrobat Pro, Common Look, and Microsoft Office accessibility features
• Strong attention to detail with a demonstrated commitment to accuracy and quality
• Ability to analyze, troubleshoot, and correct complex document structures
• Effective communication skills, including the ability to explain technical issues to non-technical audiences
• Strong organizational and time-management skills with the ability to manage multiple projects and meet deadlines

• Experience working in higher education, government, or similarly regulated environments
• Demonstrated experience with digital accessibility and document remediation
• Familiarity with assistive technologies, including screen readers such as JAWS, NVDA, and Voice Over

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified…