Mechanical HVAC Engineering Project Manager

Project Manager - Engineering Design

Company: Luxus Build
Department: Project Management
Location: Chantilly, VA (on-site / hybrid based on project needs)
Employment Type: Full-Time
Salary Range: $120,000 - $160,000 base DOE + discretionary bonus

About Luxus Build

At Luxus Build, we're INSPIRED. COMMITTED. CONNECTED. We design and deliver complex, mission-critical environments with a focus on sustainability, energy efficiency, and long-term performance. Our culture values integrity, accountability, and professional growth-pairing challenging assignments with a collaborative, "can-do" team.

Role Overview

The Project Manager leads multi-disciplinary engineering design projects from pursuit through closeout. You'll serve as the primary client liaison, build and direct internal/external teams, and own scope, schedule, budget, quality, and risk-while ensuring projects are set up correctly in our systems and executed to a high technical standard.

What You'll Do

Project Identification & Initiation

• Form the project team and complete initiation artifacts: Scope of Work, WBS/PSBS, Budget, Storyboard, Schedule.
• Coordinate with Finance & Accounting to set up contracts and projects in Deltek for billing/compliance.
• Lead the kickoff meeting; distribute the SOW, deliverables, schedule, budgeted hours, responsibilities, and communication plan.
• Map scope to the right skill mix and staff resources; confirm assumptions, constraints, and acceptance criteria.
• Execute client agreements in alignment with Luxus Build policies.

Project Execution & Delivery

• Own technical, schedule, and cost performance across SD → CD → CA.
• Manage scope changes and change control; maintain living risk/issue logs and mitigation plans.
• Direct day-to-day work of the project team; ensure appropriate utilization and clear tasking.
• Maintain value-added client communication-status, milestones, decisions, and action items.
• Keep the project status reporting system (e.g., PSR) current with progress, variances, and forecasts.
• Drive QA/QC per office guidelines; coordinate discipline checks and independent reviews.
• Optimize margin through accurate pricing, VE strategies, resource planning, and cost controls.
• Conduct post-mortems/lessons learned on schedule, budget, quality, and client satisfaction.

Client & Account Management

• Serve as trusted advisor and day-to-day point of contact.
• Meet regularly with clients to evaluate performance and uncover new opportunities/referrals.
• Identify growth opportunities based on the full Luxus Build services portfolio.

Business & Fiscal Management

• Monitor invoicing requirements; partner with Finance for timely billing and collections.
• Update the Project Status Report to align completion, invoicing, and AR targets.
• Ensure accurate job cost reporting; review and approve team timesheets for compliance.
• Maintain complete, audit-ready project records (correspondence, submittals, drawings, deliverables).

Leadership & Team Development

• Understand team strengths and development needs; assign work accordingly.
• Coach and evaluate staff; provide clear expectations, feedback, and growth pathways.
• Communicate changes promptly; ensure continuity and alignment across the team.

Qualifications (Required)

• Education: Bachelor's degree in Engineering, Construction, Facilities, or related field; or 10+ years managing facility-related projects.
• Proven ability to manage multiple technical projects and meet deliverables in a fast-paced, collaborative environment.
• Familiarity with cost/financial accounting standards, methodologies, and KPIs.
• Demonstrated skill in mapping staffing to SOW, resource planning, and schedule management.
• Excellent oral/written communication, analytical thinking, and problem-solving.
• Proficiency with Microsoft Project (or equivalent), Microsoft 365; strong organizational discipline.

Preferred Experience

• Active or eligible Top Secret clearance.
• PMP (PMI) certification.
• Cross-discipline exposure (MEP/structural/controls/energy).
• Working knowledge of FAR and government contracting.
• Proposal development, cost modeling, and budget creation for public sector work.
• Experience with Deltek project setup, billing workflows, and compliance.

Compensation & Benefits

• Base salary: $120,000 - $160,000 (commensurate with experience and portfolio).
• Discretionary annual bonus.
• Comprehensive benefits, PTO, paid holidays, 401(k) with company match.
• Professional development support (training, certifications, security clearance sponsorship as applicable).
• Flexible hybrid work aligned to project schedules in Chantilly, VA.

Success Metrics (First 90 Days)

• 30 Days: Project(s) fully baselined in Deltek; kickoff complete; RACI and comms plan in place.
• 60 Days: On-track CPI/SPI; risks documented with mitigations; change log and QA/QC cadence established.
• 90 Days: Positive client feedback, clean monthly PSR, and margin forecast aligned with plan.

How to Apply

Send your resume, a brief project list (role, budget, delivery model), and any relevant certifications/clearances.

SEO Keywords (for visibility)

Project Manager…