Accounting & Admin Clerk

Job Description

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit

The HOA AP Administrator has the primary responsibility of performing day-to-day bookkeeping tasks for a variety of community associations.

• Approves all VA HOA invoices (checks and verifies to make sure information is accurate).
• Handles the voids & reissues for all HOA properties.
• Answers all VA HOA AP emails and phone calls.
• Codes & scans all utilities & other invoices.
• Responds to emergency check requests.
• Updates vendor addresses in the database.
• Handles phone payments and online payments.
• Manages vendor maintenance through Branch Access.
• Handles VA HOA Branch Vendor Maint Queue in the database.
• Transitions in associations – updates billing addresses and adds vendors in Branch Access.
• Inputs reimbursables in the system.
• Other duties as requested.

• Analytical skills to evaluate, prioritize, and categorize data in various forms and formats.
• Perform calculations and analysis used in basic accounting.
• Knowledge of accounting principles, practices, and procedures.
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level. Experience using Tops Software is a plus.
• Knowledge of conflict resolution techniques at a proficient level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Self‑motivated, proactive, detail‑oriented and a team player.
• Time management and time‑critical prioritization skills.

Pay rate: $16-$17 an hour.

• High School Diploma or GED required.
• 1+ year of directly related or closely related experience.
• Prior accounting and reconciliation experience is preferred.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.