Senior Specialized Administrative Support Officer

Job Title:

Senior Specialized Administrative Support Officer

Job Category:
Administration

Time Type:
Full time

Minimum Clearance Required to Start: TS/SCI with Polygraph

Employee Type:
Regular

Percentage of

Travel Required:

Up to 25%

Type of Travel:
Local

* *
* ** The Opportunity*
* The Senior Specialized Administrative Support Officer will provide high-level administrative support to senior leaders, ensuring efficient day-to-day operations. This position requires a unique blend of executive support, project management, procurement, and HR tasks, with a preference for candidates who have prior experience supporting similar customers. The ideal candidate will be comfortable working independently with an expectation of taking initiative based on general guidance.

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* Key Responsibilities:

*
* +  
** Executive Support** :

+ Balancing the schedules of C-suite executives with conflicting priorities, ensuring all meetings, appointments, and travel plans are seamless and strategically prioritized.

+ Acting as a Gatekeeper:
Screening calls, emails, and visitors, deciding which require the executive's attention and which can be delegated or handled independently.

+ Manage, synchronize, and deconflict executive calendars, schedule meetings across multiple time zones, prepare agendas and materials.

+ Prepare, review, and disseminate reports, presentations, and other documents for internal and external stakeholders.

+ Coordinate domestic and international travel, prepare expense reports, and handle travel logistics.

+ Serve as a key point of contact for executive offices, facilitating communication between departments within the organization and external agencies in the DoD and IC, and maintaining confidentiality.

+  
** Procurement and Budget Management** :

+ Purchase and track office supplies, equipment, and materials in accordance with the organizations policies and budget limitations.

+ Manage cross-functional projects, assisting executives with budget preparation and tracking, summarizing financial reports, and managing purchase orders.

+ Collaborate with finance teams to ensure various budget estimates are prepared and available for senior management review.

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** Project and Schedule Management** :

+ Support project managers by tracking project timelines, schedules, and deliverables, ensuring resources are available deadlines met.

+ Optimize project management documentation and organize project-related meetings.

+  
** Human Resources and Personnel Management** :

+ Oversee onboarding new employees, including processing security access and coordinating personnel paperwork.

+ Support HR functions, including employee scheduling, timesheet approvals, and benefits inquiries.

+ Assist in performance evaluations by organizing and maintaining records and ensuring compliance with HR policies.

+ Provides mentorship and guidance to office staff in all aspects of Administrative Support.

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** Confidential Information Management*
* + Sensitive Document Handling:
Protecting highly confidential company information, executive communications, and strategic documents.

+  
** Physical Requirements** :

+ Physical requirements include handling items weighing up to 50 pounds.

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* Qualifications:

*
* +  
** Experience** :

+ Minimum of 5 years of experience in executive administrative roles.

+ At least two years of experience supporting senior leadership.

+  
** Education** : BA/BS in related field, additional four years of direct experience may replace education requirement.

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** Technical Proficiency** :

+ Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

+

Experience with government purchasing systems and procedures.

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** Skills** :

+ Strong organizational, communication, and multitasking skills with a proven ability to prioritize tasks.

+ Experience managing complex project schedules and deliverables.

+ Knowledge of human resource functions, including onboarding, timesheets, and performance management.

CACI is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities.

This position is contingent on funding and may not be filled immediately. However, this position is representative of positions within CACI…