Executive Administrative Partner

The Aerospace Corporation is the trusted partner to the nation’s space programs, solving the hardest problems and providing unmatched technical expertise. As the operator of a federally funded research and development center (FFRDC), we are broadly engaged across all aspects of space— delivering innovative solutions that span satellite, launch, ground, and cyber systems for defense, civil and commercial customers. When you join our team, you’ll be part of a special collection of problem solvers, thought leaders, and innovators.

Join us and take your place in space.

We have a new Executive Vice President (EVP) at The Aerospace Corporation, and we are seeking a highly driven Executive Administrative Partner to provide strategic support during this exciting time.  The Executive Administrative Partner will be an integral member of the front office team, providing primary support to the EVP, along with other members of the front office team, as well as backup support for the CEO, in close collaboration with the Executive Administrative Partner to the CEO.  

Primary responsibilities involve optimizing the time and priorities of the EVP to maximize the overall efficiency and productivity of the corporation, as well as identifying and executing plans to align with company goals. The ideal candidate will provide administrative leadership in a highly collaborative teaming environment, take initiative to identify and solve problems independently, and facilitate key business-related decisions.  Success in this role involves continuously improving front office processes and procedures while working closely with executives, colleagues, and customers across the enterprise to effect smooth operations and meaningful operational impact.

This position is full-time onsite, located at our Chantilly, Virginia campus.
** What You’ll Be Doing
*** Executes strategic, proactive, and complex calendar, meeting, event planning management
* Arranges complex travel coordination, logistics, and expense reporting for leadership
* Organizes and prioritizes critical issues and information for the executive to facilitate efficient decision making
* Collaborates with team members to ensure prompt receipt of preparation materials and briefings for key activities
* Leads special projects and events while tracking/driving completion of actions items and deliverables
* Manages group and corporate, reports/deliverables/org charts (compile/edit/publish)
* Functions as a partner, representative, and point of contact for EVP with frequent interaction with Board of Trustees, executive corporate management, various levels of internal management, as well as senior government customers, industry, and other high-level officials
* Drafts and prepares various correspondence, emails, letters, presentations, and white papers on behalf of EVP
* Provides input and feedback into executive/corporate activities and decisions, with follow-up communications and coordination
* Facilitates business rhythms by closely coordinating schedules, meetings, and presentations with stakeholders
* Develops and improves effective processes/systems across the enterprise that provide superior organization, efficiency, and industry-lead technical best practices
** What You Need to be Successful
**
* Minimum Requirements:

** High School Diploma or equivalent
* Mastery of administrative skills: project management, strategic execution of tasks, organization, detail-oriented, writing, and proofreading
* Expert-level technological fluency across a wide range of tools and platforms such as Microsoft Office applications including Outlook, Word, PowerPoint, Teams, SharePoint and Excel, and meeting tools such as Teams and Zoom
* Mastery of communication & interpersonal skills: leadership, robust collaboration, strategic thinking, problem-solving, emotional intelligence, diplomacy, judgment, business acumen, and decision making, across all levels of the organization
* Ability to rapidly adapt to changing environments and anticipate needs of the organization
* Ability to handle sensitive and personnel-related information appropriately and support sensitive management functions
* Ability to work…