Senior Accounts Payable Specialist

Job Description

SUMMARY OF COMPANY

Southwest Shipyard, LP provides gas freeing and cleaning services, steaming, and flaring services, Barge and Boat repair, Surface preparation and painting, water treatment and new construction services to the commercial and government marine industry. Southwest Shipyard owns and operates four (4) shipyards in South Texas with direct deep-water access to the Gulf of Mexico. We take pride in our dedicated and experienced workforce that focuses on Quality, Safety and Environmental Excellence.

Our motto is "Faster, Safer, Better".

JOB SUMMARY

The Senior Accounts Payable Specialist is a hands on, experienced AP professional responsible for overseeing day-to-day accounts payable operations, ensuring accurate vendor records, and supporting timely and accurate processing of vendor invoices and payments. This role serves as a subject matter expert within Accounts Payable, provides guidance to junior staff, and contributes to process improvements within an integrated ERP environment.

WORK SCHEDULE

Monday - Friday 8:00AM-5:00PM

LOCATION

Channelview - 18310 Market St Channelview, Tx 77530

BENEFITS

• Comprehensive Benefits (medical, dental, vision, life).
• 401(k)/Retirement Savings.
• Friendly Work Environment.
• Paid-Time off/Holidays.
• Career Path Opportunities

RESPONSIBILITIES

• Support daily Accounts Payable activities and provide guidance to 1-2 Accounts Payable Clerks as needed.
• Provide training, mentoring, and back-up support to AP staff as required.
• Identify inefficiencies, recommend improvements, and assist with implementing process enhancements within the AP function, including coordination with procurement and receiving.
• Serve as the primary point of contact for vendor communications, project managers, and internal departments regarding AP-related matters.
• Manage receipt, processing, and data entry of vendor invoices, including invoices received via email, mail, or online statements.
• Ensure accurate three-way matching of purchase orders, receivers, and invoices prior to posting in the accounting system.
• Code invoices, resolve discrepancies, and correct coding errors as necessary.
• Communicate effectively with purchasing and project management to resolve invoice approval or receiving issues.
• Maintain and update vendor files, including contracts, Certificates of Insurance, payment history, and contact information.
• Support vendor onboarding and ensure required documentation and due diligence are completed.
• Process weekly vendor payments (checks, ACH, wires) and prepare manual checks when necessary.
• Ensure compliance with applicable sales tax rules and exceptions, including accruing sales tax when required.
• Assist with monthly AP close activities, including preparation of accrual schedules.
• Support year-end close activities, including reporting, reconciliations, and preparation and distribution of 1099 forms.
• Generate and review AP reports for management, highlighting vendor issues, aging concerns, and invoice discrepancies.

Accounting Functions

• Prepare journal entries related to AP accruals.
• Perform AP-related account reconciliations.
• Run, format, and analyze financial and operational reports as requested by Accounting Leadership.

EXPERIENCE & QUALIFICATIONS

• Associate or Bachelor's degree in Accounting, Finance, or related field preferred.
• Minimum 5 years of accounts payable management experience, preferably in the construction, manufacturing, or marine industry.
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, and data analysis).
• Strong understanding of accounts payable, purchase order, and receiving processes in an integrated ERP environment.
• Experience with digital document workflow and retention systems.
• Proven ability to lead teams, manage competing deadlines, and drive process improvements.
• Strong organizational and time management skills with attention to detail.
• Excellent verbal and written communication skills with the ability to work effectively across departments.
• Strong interpersonal skills and ability to interact with all levels of employees and management.
• Demonstrated judgment, initiative, and commitment to accuracy

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

EEO Statement

Southwest Shipyard, LP is an equal opportunity employer, and all qualified candidates will receive consideration without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or any other characteristic protected by law.

Southwest Shipyard, LP participates in the E-Verify Employment Verification Program.
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