HR Coordinator

Position Summary

We are seeking an experienced and detail-oriented HR Coordinator to join our growing HR Operations team. The HR Coordinator will support day-to-day human resources operations with a strong focus on data accuracy, employee lifecycle administration, and system coordination in a fast‑paced, multi‑entity environment with high merger and acquisition activity. Core responsibilities include 401(k) administration, partnership with Payroll, Finance, and external vendors, and hands‑on UKG or similar system experience supporting integrations, onboarding, and process standardization across multiple entities.

• Serves as primary administrative and coordination support for HR operations across multiple business units.
• Maintains accurate employee data in UKG for new hires, terminations, job changes, and organizational updates.
• Supports mergers and acquisitions including employee data conversions, onboarding transitions, and coordination of HR process alignment.
• Assists with onboarding and offboarding processes ensuring compliance, system accuracy, and timely completion.
• Responds to employee inquiries related to HR processes, policies, and system navigation.
• Supports audits, reporting, and data validation efforts as needed.
• Maintains HR documentation, job aids, and process workflows proactively.
• Partners with HR leadership on continuous process improvement initiatives.
• Ensures confidentiality and compliance with employment laws and company policies.
• Prepares and processes 401(k) contribution files, performs monthly balancing and reconciliation, and monitors contribution timeliness.
• Coordinates 401(k) mailings, supports new acquisition coordination, and assists with audit preparation.
• Performs other duties as assigned.

None

• 4–6 years of experience in an HR Coordinator, HR Administrator, or similar HR operations role in a complex, multi‑entity, multi‑state environment.
• High school diploma or GED.
• Strong attention to detail with proven ability to manage high‑volume, transactional work accurately.
• Working knowledge of HR processes across the employee lifecycle.
• Strong customer‑service mindset with the ability to communicate clearly and professionally.
• High proficiency in Microsoft Excel and strong data analysis skills.
• Strong analytical, problem‑solving, and critical‑thinking abilities.
• Ability to manage multiple priorities under tight deadlines.
• Strong organizational, time‑management, and follow‑through skills.
• High level of integrity, confidentiality, and attention to detail.
• Ability to handle sensitive information confidentially.
• Flexibility in terms of willingness to meet varied and changing demands.
• Ability to work independently with minimal oversight.
• Strong understanding of when to elevate issues to leadership or resolve independently.
• Exposure to process documentation, standardization, or system implementation projects.

• Bachelor’s degree in Human Resources, Accounting, Finance, or a related field.
• Experience supporting or participating in mergers and acquisitions within an HR or HRIS capacity.
• Demonstrated expertise in UKG Pro payroll, including configuration, troubleshooting, and reporting.
• Experience assisting with HR audits or compliance reporting.

While performing the duties of this job, the employee is regularly required to sit, frequently talk or hear, occasionally stand and use hands to handle objects, and occasionally lift and/or move up to 10 pounds. The employee is exposed to fumes or airborne particles, and the noise level is minimal. Standard office environment.

($25.81/hr – $30.65/hr) dependent on qualifications and experience.

• Health insurance
• 401(k)
• Dental insurance
• Life insurance
• Paid time off
• Vision insurance
• Dog‑friendly office!

We are an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws.