Executive Assistant

Partners Dental Solutions is seeking a highly capable, forward-thinking Executive Administrative Assistant to serve as a strategic partner to the CEO. This role is designed for a professional who thrives in high-accountability environments and is motivated by meaningful impact and long-term growth.

More than traditional executive support, this position provides visibility into leadership decision-making, operational strategy, and multi-entity business coordination. The ideal candidate is proactive, business-minded, highly discreet, and capable of thinking several steps ahead while executing with precision.

This is an opportunity for someone who wants to grow alongside a fast-scaling organization and play an integral role in its continued success.

• Own and manage the CEO’s dynamic calendar, aligning time with strategic priorities and business objectives
• Evaluate incoming requests and determine appropriate prioritization and delegation
• Prepare executive briefing materials, summaries, and decision-support documentation
• Draft and manage high-level correspondence on behalf of the CEO
• Anticipate scheduling conflicts and proactively resolve competing priorities

• Coordinate executive and leadership meetings, ensuring clarity of purpose and preparedness
• Develop agendas, organize supporting documentation, and prepare presentations
• Capture meeting notes and manage follow-through on key action items
• Support cross-departmental communication to ensure alignment on initiatives

• Oversee coordination with key vendors, consultants, and service providers
• Manage contracts, renewals, and executive-level service agreements
• Support operational arrangements across affiliated business entities
• Assist in evaluating vendor performance and identifying process improvements
• Manage and reconcile executive expenses and corporate credit card activity
• Monitor recurring services, subscriptions, and executive-level operational costs
• Assist with data gathering and reporting to support leadership decision-making

• Assist with high-priority strategic initiatives, research, and data analysis
• Build systems and processes that increase organizational efficiency
• Track critical projects and ensure deadlines are met
• Identify potential operational gaps and propose thoughtful solutions

• Handle highly sensitive business and personal matters with discretion
• Support personal scheduling and coordination as needed
• Serve as a trusted and reliable extension of executive leadership

• 5+ years of executive-level support experience, preferably supporting C-suite leadership
• Strong business acumen and comfort operating in high-level decision environments
• Experience managing vendors, contracts, and external partners
• Excellent written and verbal communication skills
• Exceptional organizational and prioritization abilities
• High emotional intelligence and professional maturity
• Advanced proficiency in Microsoft Office and Google Workspace
• Demonstrated ability to anticipate needs and operate independently
• Calm, solutions-oriented mindset in fast-paced or high-pressure situations

• Ownership mentality
• Strategic thinking paired with strong execution
• Professional discretion
• Initiative and forward momentum
• A growth mindset
• Comprehensive health, dental, and vision insurance
• Competitive hourly rate
• Paid time off and holidays
• 401K with company match
• Opportunities for professional development and increased responsibility