Project Coordinator

Overview

CORE is seeking a Project Coordinator (PC) for our Tempe office. This role supports active commercial construction projects and serves as a key liaison between the field team and project management team. The Project Coordinator is responsible for maintaining accurate project documentation, supporting contract administration, and ensuring timely communication between office and field operations throughout the construction lifecycle.

• Assist with preparation, tracking, and distribution of Submittals and RFIs
• Support processing and tracking of Subcontractor Change Orders
• Record and maintain fully executed subcontracts and contract documents
• Create and maintain detailed Project Directories
• Compile and assemble Operations & Maintenance Manuals
• Manage project closeout documentation, including submitting closeout letters and warranty information to subcontractors
• Maintain organized and up-to-date electronic and hard copy project files
• Coordinate documentation between field staff, subcontractors, vendors, and project management

• Prior experience in commercial construction, preferably with a General Contractor
• Working knowledge of construction documentation, contract administration, and project closeout processes
• High level of integrity and a positive, team-oriented attitude
• Strong proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with Procore, Bluebeam, and/or Docu Sign strongly preferred
• Ability to work independently and collaboratively in a fast-paced construction environment
• Excellent organizational and time-management skills
• Strong attention to detail and documentation accuracy
• Proactive problem solver with the ability to prioritize multiple projects
• Assist with the setup and ongoing maintenance of the project site, including procuring site signage, materials, and necessary supplies to ensure smooth daily operations
• Strong communications skills, both written and verbal
• Strong organizational and time management skills with the ability to balance multiple projects simultaneously

CORE