Administrative Assistant

WORLD WIDE PROFESSIONAL SOLUTIONS

is a project solutions organization committed to implementing lean constructions, collaborative contracting, and execution approaches to enable breakthroughs in performance.

We are seeking a detail-oriented and highly organized Administrative Assistant to support our team on a dynamic semiconductor construction project in Chandler, AZ. This role provides critical administrative and executive support to customer senior leadership and the broader project team in a fast-paced construction environment.

The ideal candidate is proactive, highly organized, and comfortable managing multiple priorities while maintaining accuracy and professionalism.

• Provide comprehensive administrative support to project managers and five customer senior leaders.
• Manage complex calendars for senior leadership, including scheduling meetings, resolving conflicts, and coordinating logistics.
• Track training requirements and maintain onboarding documentation for new team members.
• Support onboarding processes, including coordinating access requests, equipment needs, and required documentation.
• Maintain organized file management systems to ensure accurate document control and easy retrieval of information.
• Assist with preparation of reports, tracking logs, visual dashboards, and presentations using Microsoft Excel and PowerPoint.
• Coordinate meetings, including preparing agendas, capturing notes, and tracking follow-up action items.
• Monitor deadlines for administrative deliverables and assist with ensuring timely completion.
• Facilitate communication between internal teams, subcontractors, vendors, and customer leadership as needed.
• Perform additional administrative duties as assigned to support evolving project needs.

• Proficiency in Microsoft Excel, including formulas, charts, and pivot tables.
• Strong PowerPoint skills for preparing clear, professional presentations.
• Experience managing calendars and providing direct support to senior leadership.
• Exceptional attention to detail and strong organizational skills.
• Strong verbal and written communication skills.
• Ability to work independently while supporting multiple leaders.
• Comfortable working in a fast-paced, onsite construction environment.
• Prior administrative experience in construction, engineering, semiconductor, or large project teams is preferred.

• Experience with training tracking or compliance reporting tools.
• Familiarity with construction documentation or project tracking systems.
• Local candidates are strongly preferred due to the onsite nature of the position.

• Associate’s or Bachelor’s degree in a related field preferred but not required. Equivalent experience will be considered.

• This is a full-time opportunity with World Wide Professional Solutions. We offer a supportive and collaborative team environment, and our benefits begin on the 1st of the month following your start date.