Executive Assistant

Requisition Number: 103441

Executive Assistant

Location: This is an onsite work opportunity at our headquarters in Chandler, AZ
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• 14,000+ engaged teammates globally
• #20 on Fortune’s World’s Best Workplaces™ list
• $9.2 billion in revenue
• 35+ industry and partner awards in the past year
• $1.4M+ total charitable contributions in 2023

Now is the time to bring your expertise to Insight. We are not just a tech company; we are a people‑first company. We believe that by unlocking the power of people and technology, we can accelerate transformation and achieve extraordinary results. As a Fortune 500 Solutions Integrator with deep expertise in cloud, data, AI, cybersecurity, and intelligent edge, we guide organizations through complex digital decisions.

The Executive Assistant (EA) provides high‑level administrative support to senior executive leaders (SVP/VP) while also supporting their broader teams and department operations. This role is fast‑paced, dynamic, and requires exceptional organization, flexibility, and discretion.

You will be part of a highly collaborative EA team that works closely together to support multiple leaders and changing business demands. No two days are the same—priorities shift frequently, and success depends on anticipating needs and staying one step ahead.

In this role, you will regularly plan, coordinate, and execute both executive‑specific tasks and department‑wide initiatives.

• Manage complex, high‑volume executive calendars with shifting and competing priorities.
• Coordinate domestic and international travel, including multi‑leg itineraries, lodging, transportation, and required approval workflows (including VP‑level travel approvals).
• Prepare briefing documents, presentations, meeting materials, and financial/operational summaries.
• Serve as a liaison between executive leadership and internal/external stakeholders.

• Coordinate and support departmental meetings, quarterly business updates, global or cross‑functional calls, and other recurring events.
• Support gathering and communicating team milestones (birthdays, promotions, anniversaries, recognition items).
• Assist with recognition processes such as Value Award nominations and.
• Prepare PowerPoint decks, speaker materials, agendas, and communications for larger team meetings.

• Book conference rooms, manage in‑person vs. virtual logistics, and set up audio/video equipment.
• Screen calls, manage mail, and maintain accurate filing systems (electronic and hard copy).
• Proxy into systems for approvals when needed (e.g., requisitions).
• Order lunch or handle day‑to‑day logistics for executives based on preference.
• Ensure administrative tasks are completed accurately and on time in a rapidly changing environment.

This opportunity is not just about what you do today but also about where you can go tomorrow. When you bring your hunger, heart, and harmony to Insight, your potential will be met with continuous opportunities to upskill, earn promotions, and elevate your career. Many former EAs have advanced into senior EA roles or roles across operations, business management, partner development, and beyond.

• 4–6+ years of Executive Assistant or senior administrative experience (supporting VP/SVP/C‑level preferred).
• Strong proficiency in Microsoft Office Suite, especially Outlook, PowerPoint, Excel, and Word.
• Experience managing complex calendars, high‑volume meetings, and executive travel.
• Familiarity with SAP or SAP Concur is a plus.
• Comfort operating in a fast‑paced, ever changing environment with cyclical quarterly work.
• Strong communicator with excellent interpersonal, written, and verbal skills.
• Extremely organized and detail‑oriented; able to manage multiple urgent priorities.
• Flexible and comfortable shifting tasks based on evolving business demands.
• Team‑first attitude with the ability to build strong relationships with EA peers and internal partners.
• High integrity, professionalism, and discretion.
• active problem solver with the ability to anticipate needs before they arise.