Administrative Office Assistant

The Administrative Office Assistant provides essential support to ensure efficient operation of the office. This role is responsible for handling a variety of administrative and clerical tasks, including managing correspondence, scheduling appointments, maintaining organized records, and assisting staff and visitors. The ideal candidate is detail‑oriented, proactive, professional, and able to multitask in a fast‑paced environment. Under the assigned supervisor, this position manages office operations and administrative activities in Champaign, IL.

• High school diploma or equivalent; associate degree or administrative certification preferred.
• Minimum 1–2 years of administrative or office support experience.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software.
• Strong organizational and time‑management skills with attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Professional demeanor with strong interpersonal skills and customer service orientation.
• Ability to multitask, prioritize, and work independently or as part of a team.

• Greet and assist visitors, clients, and staff in a professional and friendly manner.
• Answer, screen, and direct phone calls; respond to inquiries and relay accurate information.
• Prepare, format, and distribute correspondence, reports, memos, and forms.
• Schedule meetings, appointments, and conference rooms; maintain office calendars.
• Maintain and organize electronic and physical filing systems, ensuring confidentiality and easy retrieval.
• Assist with onboarding new employees, including preparing paperwork and office setup.
• Coordinate office supplies, place orders, and maintain inventory levels.
• Support staff with administrative tasks such as data entry, scanning, copying, and mailing.
• Assist with organizing meetings, trainings, and company events, including logistics and materials.
• Process incoming and outgoing mail and deliveries.
• Maintain a clean, organized, and professional office environment.
• Perform other related duties as assigned to support office operations.

• Tuition assistance up to $2500 per year
• Up to 4 weeks paid Vacation Days, up to 6 paid Personal Days, and up to 5 paid Sick days annually
• Medical, dental, vision, 403b Retirement, flexible spending accounts, health savings account, and short‑term disability options
• Agency paid life up to $50K based on salary
• Voluntary Supplemental Life for Employee, Spouse, and Child(ren)
• Voluntary Legal Plans
• Agency paid long term after 1 year of employment
• Career ladders, professional development, and promotion opportunities
• Free LCSW and LCPC Supervision hours available in some locations

• 800+ talented professionals strong, serving 10,000 children and families in Illinois and Florida
• Fiscally stable, $70 Million agency-- strong since 1895
• Energetic leadership and a rich community of support

One Hope United does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by law. One Hope United is an Equal Opportunity Employer and a Drug‑Free Workplace. OHU participates in eVerify.

In the spirit of caring for one another and our community, please note that upon accepting an offer of employment from One Hope United, you will be required to share proof of a COVID‑19 vaccination. The requirement is subject to accommodation in compliance with applicable laws and regulations.