Department Assistant, Agricultural Technologies​/Applied Sciences & Technologies

Department Assistant, Agricultural Technologies/Applied Sciences & Technologies

This position is an on-campus, full-time, 12-month appointment based in Champaign, Illinois covered by the Professional Support Staff (PSS) Union with an annual salary of $35,713.60.

Applications accepted until filled. Preferential review will be given to applications received by Monday, February 2, 2026.

Department Assistant is responsible for organizing and facilitating the operational flow of the departments, assisting students, directing visitors, and providing support to Department Faculty Chairs, faculty, and staff. The position schedule is established by the Department Faculty Chairs and the Dean of CTE. Internal and external events occasionally necessitate an altered work schedule. The position involves frequent handling of confidential information and records.

The Department Assistant must be able to work independently and accurately prioritize tasks.

Please submit the following:

• Online employment application
• Cover letter
• Resume or CV

• Provide front desk coverage and answer telephone, written, and in-person inquiries in both the Agricultural Technologies department office and the Applied Sciences & Technologies department office.
• Direct inquiries as appropriate.
• Maintain department mailrooms and collect and distribute mail in the department office.
• Handle mailings and logistics such as food/catering and room reservations for special department events as needed.
• Report IT or physical plant issues reported by students or faculty.
• Submit custodial requests as needed.
• Print and post office hour door cards and other signage in the department as needed.
• Assist with scheduling substitutes and initiate substitute payroll forms.> /li>
• Support the work of division administrative assistant and operations manager by collecting information from and communicating with department faculty as needed to obtain such information (including missed time reports, phase sheets, p-cards, etc.).
• Enter requisitions using department or program budget lines (using program funds/instructional supplies lines).
• Purchase and maintain organization and storage of office supplies for each department.
• Maintain departmental records.
• Attend and take notes at department meetings.
• Assist with front desk coverage in the division office as needed.
• Coordinate scheduling of the K-building for AGCO-related events.
• Submit door access requests for the AGCO program.
• Provide clerical or logistical support for the work of division program managers as needed.

• High School diploma or GED equivalent.
• Excellent interpersonal and customer service skills.
• Proficiency in Microsoft office applications.
• Verbal and mathematical abilities sufficient to perform the functions of the position.
• Compliance with SURS return-to-work restrictions (40 ILCS 5/15-139.5) as required.

Robust benefits, including medical insurance with no monthly premiums, dental, life, disability, retirement plans, flexible spending, dependent care, EAP, work/life balance with generous paid time off, and tuition waiver.

Sponsorship for work authorization is not available for this position.

Equal Opportunity Employer. Applicants with disabilities may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process.