Operations Administrator

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Job Description:

• Responsible for ensuring that all TES administrative tasks and operational reports are captured timeously and accurately daily.

EXPERIENCE:

• Minimum of 2 years of Administrative experience essential
• Experience in retail/ distribution/ vendor management preferred
• Shop 14 & Cognos experience advantageous
• Warehouse Management Systems advantageous

• Grade 12 or Equivalent NQF4 qualification
• Diploma or HC Business Administration Advantageous

• n/a

• Assist the Manager:
  Operations Support with:
• Obtaining quotes for Ops Managers and BMs, negotiating prices in process and obtain approval by BM;
• Resolving PO queries in liaison with the P2P team;
• Where relevant, in conjunction with P2P dealing with queries from suppliers and request proof of payment;
• Consolidating all branch requests for stationery, groceries and consumables and submit to P2P;
• Submitting invoices to P2P with regard to PPE, transport, stationary, Telkom etc. or any invoices where branch accepts delivery of stock as per SOP.
• Management of telephone systems, including reporting, allocation PIN codes, managing speed dials and any required programming in conjunction with systems department;
• Oversee alarm system in branch and attend to queries from the security company;
• building upkeep and maintenance;
• Health and Safety compliance in the branch;
• IT related order and requests;
• As part of the employee onboarding and offboarding process, manage the issuing and collection of assets in conjunction with HR and systems department.
• Effectively monitor and preapprove spend on PPE, medicals, transport and related in accordance with budget parameters;
• Monitor and report on perm employees’ petrol and 3G spend;
• Administer branch petty cash as per company policy..
• Compile weekly and monthly error, adjustments, sales orders and payroll related reports
• Accurate monthly reporting in terms of PPE, training, MIE, transport & medical costs, consider billings, costings, temp recoveries and invoices paid
• Ensure effective filing and archiving of branch documentation and digitisation of this as far as possible;
• Arrange catering for all office functions;
  Ad hoc duties as delegated by the BM/GM.
• Ensure the required assignee documentation management processes and systems are adhered to and ensure compliance with internal, Adcorp and DoL audits;
• Ensure compliance with relevant legislation, company policies/SOPs and corporate governance requirements;
• Ensure effective management of health and safety and IOD processes to ensure compliance with legislation, Company guidelines and client requirements

End Date:
December 15, 2025

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