Legal Secretary

Owen Reed is looking for a Legal Secretary for a top law firm in London.

This is a fantastic opportunity for an experienced Legal Secretary to join a well-established law firm, supporting fee earners across a busy practice area. The role offers a hybrid working pattern (4 days in the office and 1 day from home) and would suit a highly organised and proactive individual who enjoys working in a professional, fast-paced environment.

You will provide comprehensive secretarial and administrative support to fee earners, ensuring the smooth running of day-to-day operations and enabling lawyers to work efficiently.

• Providing full secretarial support, including audio and copy typing, document production, and amending and formatting legal documents
• Managing diaries, arranging meetings, and coordinating travel arrangements
• Handling incoming telephone calls and correspondence in a professional and timely manner
• Assisting with the preparation of documents, bundles, and filings (including electronic filing where required)
• Opening, maintaining, and closing client files in line with compliance procedures
• Monitoring deadlines and following up on outstanding matters
• Liaising with clients and external parties on behalf of fee earners
• Processing expense claims and supporting billing and time recording
• Maintaining confidentiality and handling sensitive information with discretion
• Carrying out general administrative duties including scanning, filing, photocopying, and mail handling
• Providing support to other secretaries and teams when required

The successful candidate will have:

• Previous experience working as a Legal Secretary within a law firm
• Strong document production and formatting skills
• Fast and accurate typing, including experience with digital dictation
• Proficiency in Microsoft Word, Excel, Outlook, and Power Point
• Excellent communication and organisational skills
• High attention to detail and ability to manage multiple priorities
• A professional and discreet approach to confidential information
• The ability to work both independently and as part of a team