IMI CIB_Payroll & HR Reporting Senior Specialist - Vice President

Scope and Purpose

• Ensure timely and accurate delivery of monthly outsourced payroll processing for ISP London – Local, Expatriates Inbound and Outbounds (modified payroll) – in collaboration with external service provider, providing the necessary information and monitoring their deliverables.
• Coordination and delivery of any required quarterly (directors) payroll processing for outsourced Group company assigned.
• Prepare the list of monthly transactions for all relevant payroll processes and maintain tracker for all payroll input as well as HMRC annual/monthly reporting.
• Verify the correctness of data to be processed by payroll provider in adherence with contractual and/or agreed terms in place from time to time.
• Maintain accurate and updated payroll records (incl. Head Office approvals when relevant, expatriates reimbursement requests, ad hoc items, monthly reporting, etc.).
• Act as main point of contact for payroll processing with external payroll provider.
• Support on various employees’ payroll queries, when forwarded ensuring prompt response from the payroll service provider (in line with the service agreement).
• Responsible for directly answering payroll related queries when not in the scope of payroll service provider.
• Collect data for payroll related reporting including but not limited to P11
  
  Ds for local and modified payroll and PSA reporting, ERS, Appendix 7b/7a etc.
• Oversee and ensure accuracy and timely delivery of all post payroll reporting – Bookkeeping, Costing Report, Employee Listing etc.
• Liaise with HR Accounting and Admin Specialist as well as Accounting Dept for all payroll related entries on Nostro and other Internal (eg Armovp) reports.
• Collect information for payroll audits for ISP and any other assigned group company.
• Maintain up to date knowledge of statutory and regulatory rules relevant to the HR payroll processing and reporting obligations.

• Manage and execute the process of reimbursement of Personnel Cost from/to Head Office or other Group legal entities as relevant, preparing internal memos and invoices to be processed.
• Keep track of monthly personnel direct and indirect cost, in collaboration with Accounting dept.
• Produce a quarterly/ad hoc overview of personnel cost changes, highlighting reason for changes and trends.
• Produce forecast of personnel costs on a quarterly/ad hoc basis (or on request, as needed) in collaboration with the HR manager.

• Produce and issue the following reports:
• Prepare and deliver the compensation and benefits reporting as per Head Office (HO) requests.
• Prepare and provide accurate personnel data reports for insurances/benefits renewal.
• Act as back-up for the monthly issuing of relevant accounting (LS2) report to Head Office (re. personnel cost of Governance functions).
• Provide personnel and benefit information/data for analysis as required.

• Review and update the HR Manual for the activities carried out every six months/as required and relevant, providing relevant information to the HR Manager for the final approval of the Manual.
• General HR admin activities as assigned, when needed.

• Minimum of 5-7 year working experience in end-to-end payroll and coordination with outsourced payroll function, dealing with both UK local and Modified (inbound and outbound) payroll.
• Experience in providing data for payroll related reports for HMRC, including PSA, P11
  
  Ds, ERS, Appendix 7A/7B.
• HR data reporting experience (e.g. personnel cost, benefits, compensation).

• Financial background preferred.
• Analytical skills and structured approach.
• Advanced knowledge of Microsoft Excel, Word & Power Point.
• Able to deliver high work standards, proactive and committed in all aspects of the role.
• Good communication and organizational skills.
• Hands‑on approach, precision and ability to organize the work with a delivery oriented and deadline approach.
• Extensive knowledge of modified payroll.
• In depth technical knowledge of UK payroll and related regulations.

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