Duties Administrator

Overview

Post Title: Duties Administrator

Contract type: Permanent

Rank/grade: C

Salary: Starting Salary £31,160 + £6,920 London Weighting totalling £38,080 per annum

Directorate/department: Local Policing

Vetting level required: RV/CTC (find out more here )

Location: New Street – Hybrid

This role is open to all Police Staff / external candidates who meet the essential criteria of the person spec, regardless of current grade.

The City of London Corporation is currently undergoing a programme to ensure that our pay and reward practices are competitive and equitable across the whole organisation to ensure that everyone has the opportunity to thrive in the work that we do.

As City of London Police, we protect the people, businesses and infrastructure of the City of London, one of the most important and dynamic environments in the UK and globally. City of London Police play a vital role in keeping the City of London diverse community safe. As a Staff Member you will be helping to make the city safer and deliver a valued service for those that live, work and visit the City.

The City of London Police is keen to promote flexible working and will, subject to operational policing requirements, proactively consider all applications to work flexibly. The City of London Police is committed to equality of opportunities and continuously strive for inclusivity within our Force. We welcome applications from all sections of the community, particularly from those who are disabled, have long-term health conditions, and/or are neurodivergent, those with Black, Asian and other Minority Ethnic backgrounds, female candidates, and LGBTQIA+ individuals.

The City of London Police Duty Planning team is made up of police officers and police staff. Working alongside the Ops Planning Team, we are responsible for ensuring officer and staff duties and training are accurately recorded on the Force’s Duty Management and training databases, and for resourcing events and frontline roles with appropriately skilled officers.

Our work is varied, encompassing shift pattern creation, system testing, the organisation and allocation of mandatory training and the resourcing of planned and ad hoc events, ensuring critical roles are covered, and that all duties and leave is recorded. It requires the use of a range of databases and systems, including Duties Desktop, DMS, Discoverer, Chronicle and Everbridge, as well as the ability to apply Police Regulations, the Corporation Employee Handbook, the Working Time Directive and Health and Safety legislation, to make the most effective use of resources, while also maintaining a duty of care to officers and staff.

Reporting to the Duties Manager, the Duties Administrator’s primary function is to allocate duties and training and ensure officers and staff are made aware of their duty requirements. It is an interesting and responsible role, ideally suited to someone who is committed and self-motivated, with good judgement and excellent attention to detail. You will be working with colleagues to ensure minimum numbers are maintained and critical roles covered, and that both planned and short/no notice events are resourced, so you must be able to manage and prioritise your workload, work to deadlines, problem-solve and keep on top of changes.

You will use and could become involved with testing a range of systems and databases, in addition to Microsoft Outlook, Word, Excel and PowerPoint. You will interact with officers and staff of all ranks and grades, and be required to follow, apply and explain policies, procedures and legislation, so will either have existing knowledge or be willing and able to learn these.

• Allocating duties and mandatory training to officers and staff, sometimes to tight deadlines, ensuring that resources are used effectively, financial and operational implications are considered, and minimum numbers are maintained.
• Managing and maintaining manual and computer records pertaining to the leave, duties and skills of all officers and staff.
• Implementing moves, transfers and attachments and shift pattern changes for officers and staff.
• Receivi…