Operations and Office Assistant

Make a real difference at one of London’s foremost SaaS scale-ups:

Be ready to pioneer the future of AI, data analytics, and technology. Step into Predict

X, where we don't just see AI as a fashionable bandwagon to hop on but have lived and breathed AI & ML in every aspect of our product for the past decade.

As an Enterprise SaaS provider, we're revolutionising critical decision-making for many of the world’s largest businesses, including 3 FAANGs, seeking empowerment through our integrative AI technology and Predictive Analytics.

The Role:

We’re seeking a versatile and proactive Operations and Office Assistant to contribute to our ongoing success. This role is perfect for a highly organised individual with a can-do attitude. You’ll be based in our Victoria, London office, supporting various departments including sales, and events.

If you thrive in a fast-paced environment, eager to learn, and have a passion for delivering exceptional results, we want to hear from you. This is an excellent opportunity to gain valuable experience in a thriving industry.

This role requires a versatile individual with a strong administrative background and the ability to thrive in a fast-paced environment.

• Office management and administration
• Reception Duties:
  Manage incoming calls, emails, and visitors.
• Office Maintenance:
  Oversee office supplies, equipment, and maintenance issues.
• Facilities Management:
  Coordinate cleaning, repairs, and office layout.
• Health and Safety:
  Ensure compliance with health and safety regulations.
• Event Management:
  Organise company and social events.
• Travel and Accommodation:
  Book travel arrangements for staff.
• Office Support:
  Provide general administrative support to all departments.
• Financial and Reporting:
  • Financial Management:
    Process expenses, purchase orders, and invoices.
  • Reporting:
    Prepare and submit required reports (e.g. CCS, security audit).
• Project Support:
  • Project Assistance:
    Contribute to various projects as needed (e.g., Detect
    
    X, Hotel Matcher).
  • Data Management:
    Handle data validation and analysis.
• Client and Stakeholder Management:
  • Client Support:
    Assist with client meetings and events.
  • Stakeholder Liaison:
    Maintain relationships with building management and suppliers.
• People and Culture:
  • Onboarding and Off-boarding:
    Support new and departing employees.
  • Team Support:
    Contribute to a positive and efficient office environment.

• Essential
  
  Skills:
• Organisational and Time Management:
  Ability to self manage, prioritise tasks, meet deadlines, and manage multiple projects simultaneously.
• Communication:
  Excellent verbal and written communication skills for interacting with colleagues, clients, and external parties.
• Interpersonal
  
  Skills:
  
  Strong relationship-building and teamwork abilities to collaborate effectively with different departments.
• Problem-Solving:
  Ability to think critically and find solutions to challenges.
• Attention to Detail:
  Meticulous approach to ensure accuracy in tasks and data management.
• Adaptability:
  Flexibility to handle changing priorities and responsibilities.
• Proficiency in IT:
  Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Experience:
• Office Administration:
  Proven experience in a similar role, handling a variety of administrative tasks.
• Event Management:
  Experience in planning and executing events, including budgeting and coordination.
• Customer Service:
  Strong customer service orientation to interact with clients and visitors.
• Project Management:
  Ability to support and contribute to various projects.

At Predict

X, every day is a leap towards reshaping the tech and AI landscape. It’s not just a job; it’s a journey to innovate and achieve excellence.

Ready to embark on this thrilling adventure? Join us, and let's redefine technology together!