Parish Administrator & Bookkeeper

St Luke's, Pinner, part of the Diocese of Westminster, is seeking a warm, organised and dedicated Parish Administrator & Bookkeeper to support the daily running of our busy parish. This role is at the heart of parish life, supporting our clergy, volunteers, and parish community by ensuring the smooth running of administrative, financial, and pastoral processes. In this varied and rewarding position, you will provide financial administration, bookkeeping, office support, and communication coordination for the parish.

You will help create a welcoming and well‑managed environment that supports our pastoral, liturgical, and community mission.

• Act as the first point of contact in the parish office, offering a friendly and professional welcome.
• Produce the weekly parish newsletter, Mass sheets, liturgy books, notices, and bidding prayers.
• Prepare Mass intention sheets and maintain parish noticeboards and the parish website.
• Maintain accurate databases for parish groups and parish records.

• Provide administrative support including correspondence, certificates, diary management, and filing.
• Order and manage parish supplies and office equipment.
• Prepare and circulate Parish Council papers and minutes.
• Support rotas for readers, counters, stewards, and cleaners.
• Update GDPR and parish data records.

• Manage bookings and day‑to‑day running of parish meeting rooms.
• Maintain baptism, wedding, and funeral registers; prepare documentation for ceremonies.
• Support parish fundraising and community events as needed.

• Maintain the parish accounts using the OPAS system.
• Complete monthly bank reconciliations and prepare annual financial returns.
• Manage credit card entries, parishioner donations, online banking, and planned giving records.
• Prepare quarterly finance reports and Gift Aid claims.

• Excellent communication and organisational skills.
• Ability to manage multiple tasks and deadlines with strong attention to detail.
• Experience as an administrator or secretary.
• Experience using financial or accounting software.
• Strong teamwork skills and the ability to work independently.
• Competence in Microsoft Office (Word, Excel, Publisher).
• Sensitivity and respect for diverse groups.
• Commitment to the mission and values of the Catholic Church.

• AAT qualification or equivalent.
• Understanding of Catholic Church structures.
• Desire to contribute actively to the life of the Catholic community.

Experience working in a faith-based or charitable setting is welcome but not essential.

We are the Roman Catholic Diocese of Westminster, a faith-driven charity rooted in service, tradition, and community. At the core of our mission is a commitment to faith, education, and social justice. Guided by Archbishop Richard Moth, we serve over 90 000 students across 208 schools, support 212 vibrant parishes, and drive countless social initiatives that bring hope and compassion to those in need.

Diversity & Inclusion at the Diocese of Westminster is placed at the heart of our aim, reflecting and connecting with the diverse communities that we serve.

• Pay: £16 per hour
• Employment type:
  
  Permanent, Part-time (15 hours per week, Mon–Wed, 8:30 am–1:30 pm)
• Closing date: 25th March
• Interview date: 30th March 2026

• 23 days annual leave + bank holidays (pro rata for part-time employees)
• Vouchers for free eye tests and £50 towards the cost of glasses
• Reward Gateway scheme offering discounts on a wide range of products and services
• Pension scheme for eligible employees – 5% paid by the employer
• Salary exchange for pension
• Cycle to work scheme
• Enhanced maternity, paternity and adoption pay
• Employee Assistance Programme
• Life assurance / Death in Service benefit