Executive Assistant

Location: City of Westminster

Our client, a UHNW, is looking for an EA to support with all business and personal needs.

A fantastic, exciting and challenging opportunity, supporting an incredibly inspiring and extremely busy individual. A pivotal role, working across all business and recreational endeavours, as well as supporting the Principal's family, as and when required.

This is a crucial position for an individual who will make a significant contribution to the effective planning and management of the Principal's lifestyle, including overseas and national travel.

Typical tasks, but not an exhaustive list

• Act as the first point of contact for the Principal and Personal Assistants

• Arrange appointments, business diary, travel arrangements and reservations

• Accompany the Principal, her family and her guests on all trips where needed, ensuring an exceptional service is always delivered.

• Confident with the use of Al, Microsoft suite, Apple Mac computer software and other system platforms.

• Arrange (with support from the Principal's Assistant) the coordination of lifestyle management duties, e.g., dinner reservations, bill settlements, (where needed) booking of entertainment, and other business and recreational activities.

• Schedules and attends meetings, takes minutes and prepares records of proceedings.

• Meet and greet the Principal and her guests when embarking and disembarking the aircraft and when using other modes of transportation.

• Interface across all logistical plans, including liaison with hotel concierge, flight team, PAs, EA etc., to ensure the smooth-running of the Principal's travel around the world.

• Organisation and coordination of associated drivers and security detail.

• Coordination of the Principal and family preferences, ensuring they are clearly communicated across all activity channels, i.e., hotels, private jets, yachts, and other modes of transportation.

• Assistance with logistics and travel itinerary planning with the Principal's PA

• Uses appropriate software to produce correspondence, memoranda, reports, presentations and other documents from drafts, handwritten copy or by transcribing dictation

• Management and running of general errands such as shopping, gifting etc.

• Management of the packing and unpacking of the Principal and her family's luggage in preparation for travel alongside the Wardrobe team.

• Coordinating the Principal's wardrobe in association with the Wardrobe Stylist, recording of all stock and maintaining proper control of all items.

• Assisting the Principal with sourcing specific clothing or accessories