Team Assistant - Real Estate

Legal Team Assistant - Real Estate

Department: Real Estate

Employment Type: Full Time

Location: London

Reporting To: Natalie Chin

Why Bates Wells?

We’re an award winning, purpose driven City law firm. We were the first UK law firm to become a B Corp and are the highest scoring global law firm in the B Corp community. Globally recognised as the market leading UK firm for charities and purpose-driven organisations, our commercial teams are also using law as a force for good and driving change from the inside out.

Our values are key to our success, and you’ll be able to make a real impact from day one.

Come and join the firm who have a standout and authentic commitment to a triple bottom line, where we’ll never prioritise profit over people and planet.

The role

We are looking for a proactive and enthusiastic Team Assistant to support our Real Estate Team in delivering high-quality, comprehensive, efficient, and effective matter and client management, and administrative support services.

This is an excellent opportunity for someone who is eager to learn and develop their career within an administrative role in a professional services environment.

The role is to work Monday to Friday, 9.30am to 5.30pm. With 4 days a week in the office for the first 3 months. As with all industries that are client-focussed, some flexibility is required.

Working alongside our Practice Assistants and Junior Practice Assistants, you will provide effective, collaborative, and high-quality support to fee earners.

Responsibilities will include:

• Providing administrative support to fee earners and the wider team.
• Assisting with matter opening, billing, and general file management.
• Supporting fee earners and getting involved in legal work where appropriate.
• Acting as team cover and providing float support across departments as needed.
• Managing and maintaining case management systems and ensuring data accuracy.
• Supporting with the coordination of client-related documents and correspondence.

Support may be provided to more than one department, and departments may change from time to time to reflect the firm’s structure and requirements.

• Previous experience in an administrative or Team Assistant role, ideally within a law firm or professional services environment.
• Strong organisational skills, attention to detail, and the ability to prioritise effectively.
• Confident communication and relationship-building skills, with a collaborative and adaptable approach.
• Good IT literacy, including proficiency in Microsoft Word, Excel, and PowerPoint, and experience using case management systems.
• Minimum of 4 GCSEs (Grade 5/C or above), including English Language and Maths.
• A friendly, professional, and enthusiastic outlook, with a commitment to learning and contributing to a supportive team culture.

Impact-Driven

Purpose:

We align profit with social purpose to create lasting positive impact for our people, communities, and planet.

Committed to the Climate: Through our Climate & Nature Group, we reduce environmental impact and drive a just transition to net zero.

Championing Inclusion: We foster a diverse, inclusive culture where creativity and innovation thrive.

Flexible and Hybrid Working: Our hybrid model supports balance, with part-time options and at least two office days weekly.

Progressive Benefits: We offer sustainable pensions, IVF support, private healthcare, and more for your well-being and growth.

At Bates Wells, equity, diversity, and inclusion are part of who we are and how we work. As a B Corp and purpose-driven law firm, we’re committed to building a workplace that is fair, inclusive, and representative of all.