Legal Team Assistant

I am partnered with a top international law firm in the City London, supporting a busy and collaborative team — with opportunities to work across different practice areas
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The firm deliver a comprehensive legal service to a diverse client base, including multinational corporations, public and private companies, partnerships, public sector bodies, and high-net-worth individuals.

The Legal Team Assistant will provide high-quality secretarial and administrative support to a minimum of five fee earners, working closely with a more senior Legal PA. The role will also involve contributing to a centralised travel booking function for the firm.

• Produce accurate, timely typing and document preparation.
• Maintain and update client files, including opening and closing matters and managing relevant documentation.
• Prepare draft bills and liaise with fee earners regarding billing information.
• Create and maintain client records on the firm’s case management system.
• Manage diaries, schedule meetings, book conferences, and arrange lunches.
• Organise departmental file reviews, liaising with Risk & Compliance to ensure deadlines are met.
• Arrange and book training courses for fee earners, including liaising with Accounts for payment.
• Greet visiting clients and prepare meeting rooms when required.
• Coordinate travel bookings for fee earners.
• Assist the wider secretarial team during busy periods.
• Undertake other reasonable duties as required.

• Understanding of legal terminology.
• Ability to anticipate fee earners’ needs and remain “one step ahead.”
• Fast, accurate typing skills with excellent grammar and spelling.
• Strong written and verbal communication abilities.
• Proven organisational skills and the ability to prioritise under pressure.
• Competence in Microsoft Word, Excel, PowerPoint, and Outlook.
• Formal secretarial training (e.g. CILEx) desirable but not essential.
• 25 days’ annual leave plus UK bank holidays
• Contributory pension scheme
• Private medical insurance
• Season ticket loan

For more information please contact Jess at AJ Chambers