Office Services Assistant

Location: City Of London

US Law Firm | London
Salary to £32,000

Hours:

09:30 – 17:30, Monday to Friday (office-based)

A fantastic opportunity for an Office Services Assistant to join one of the City’s most prestigious US law firms. Working as part of a small, highly professional team, you will provide efficient mailroom, reprographics and office services support, ensuring a consistently high standard of client service across the firm.

This is an office-based role offering excellent benefits, including free breakfast and lunch daily.

Key Responsibilities

• Sorting and delivering incoming mail, including hourly internal mail rounds

• Managing pouches to international offices and coordinating local and international courier services, including tracking, special delivery and recorded items

• Responding promptly to email and telephone service requests

• Providing reprographics support, including printing, copying, binding, lamination, CD burning and document production (e.g. bibles)

• Maintaining paper stock and toner levels for floor copiers; replenishing consumables

• Ordering stationery from external suppliers and internal New York teams

• Responding to copier technical issues and liaising with engineers where required

• Managing records scanning, batch creation and document recall requests

• Supporting recycling and confidential shredding processes

• Assisting with conference room set-ups and ad hoc office support tasks

Skills & Experience Required

• A reliable and proactive team player with the ability to use initiative

• Strong communication skills with the ability to follow and interpret instructions accurately

• High attention to detail with a commitment to delivering quality work

• Flexible approach, with willingness to work overtime when required

• Good IT skills, including a working knowledge of Microsoft Office and the ability to learn new systems

• Strong academic background

• Previous experience in a mailroom, reprographics or records role within a law firm or professional services environment is desirable

You may also have experience in the following:
Office Services Coordinator, Facilities Assistant, Mailroom Assistant, Reprographics Assistant, Business Services Assistant, Facilities & Office Support Assistant, Document Services Assistant, Administrative Support Assistant, Operations Support Assistant.

-(Apply online only)