CAFM Administrator

Job in City Of London, Central London, Greater London, England, UK

Listing for: Invictus Group

Full Time position
Listed on 2026-01-24

Job specializations:

Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management

Location: City Of London

Create and maintain detailed PPM schedules based on manufacturer recommendations, building specifications, and client requirements.
Assign maintenance tasks to appropriate technicians and contractors, ensuring proper scheduling and prioritization.
Monitor and update PPM schedules as needed due to changing conditions or equipment updates.
Utilize relevant in-house property management software to input and manage all PPM data, including equipment details, maintenance history, and compliance documentation.
Generate reports on PPM compliance, overdue tasks, and maintenance trends.
Ensure accurate data entry and system integrity.
Liaise with building managers, technicians, contractors, and clients to communicate PPM schedules, task updates, and any potential issues.
Coordinate with the facilities team to ensure timely access to equipment for maintenance activities.
Monitor compliance with regulatory requirements and industry standards related to building maintenance.
Ensure all necessary documentation is maintained and readily available for audits.
Track and analyze maintenance costs associated with PPM activities to identify potential cost-saving opportunities.
Monitor budgets and ensure adherence to allocated funds.

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