Office Administrator

Overview

Globe UK is seeking a dedicated Office Administrator to oversee daily office operations and ensure seamless administrative and facilities-related functions. The ideal candidate will be proactive, detail-oriented, and capable of multitasking in a fast-paced corporate environment.

• Ensure the efficient operation of office facilities.
• Welcome and assist visitors, notify hosts on arrival, and escort them to meeting rooms.
• Understand and resolve visitor or guest needs and complaints promptly and professionally.
• Oversee daily office activities to ensure smooth operations.
• Undertake first aid and fire marshal responsibilities once trained, including attending regular training and refresher sessions.
• Liaise with suppliers, manage procurement and inventory of office supplies.
• Serve as the main contact for building management enquiries.
• Coordinate travel arrangements and assist with events.
• Assist with scanning, printing, and general administrative tasks.
• Support client meetings and hospitality services.
• Manage couriers and parcel logistics.
• Ensure work spaces are properly equipped and maintained.
• Administer access control systems, including issuing/deleting access levels and cards for staff and contractors.
• Reconfigure meeting rooms as needed for events.
• Provide administrative support to the executive team and cover where necessary.
• Support the Executive Assistant to the CEO as needed.
• Perform other ad-hoc administrative duties.

• Minimum GCSE in Maths and English.
• Strong communication, multitasking, prioritization, organizational and interpersonal skills.
• At least 2 years' experience in reception, facilities and administrative roles within a corporate environment.
• Proficiency in Microsoft Office (Word, Excel).
• Prior experience in office support, facilities management, or corporate reception.
• Excellent verbal and written communication skills and professional, approachable manner with clients, employees, and vendors.
• Ability to lift and move office supplies or equipment as needed, with appropriate health and safety practices.
• Ability to manage workload and meet deadlines, sometimes at short notice.
• Willingness to complete first aid and fire marshal training and to act as a designated first aider and fire marshal for the office.

• Employer pension contribution of 10% (employee contribution 5%).
• Good work-life balance and flexible working options.
• Competitive salary.
• Life Assurance at 4x base salary.
• Group Income Protection.
• Generous annual leave entitlement.
• Private Medical Insurance.
• Group annual bonus scheme.
• Additional wellbeing programs and employee discounts where applicable.