Administrative Assistant

One team. Global challenges. Infinite opportunities. At Viasat, we’re on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We’re looking for people who think big, act fearlessly, and create an inclusive environment that drives positive impact to join our team.

Supporting the leadership team by coordinating the monthly business rhythm, creating team newsletters and employee communications, and performing general administrative tasks.

• Supporting the leadership team by coordinating the monthly business rhythm
• Creating team newsletters and employee communications
• General administrative tasks including calendar management, correspondence, meeting minutes and actions, editing presentations, arranging meetings, coordinating travel, expense reports, business supplies, swag, etc.
• Working closely with the IT Department coordinating on behalf of employee’s service requests, such as laptop issues, equipment upgrades and meeting support
• Planning and managing onsite catering and offsite business dinners
• Coordinating and submitting Visitor Access Requests
• Coordinating access to conference rooms and meeting spaces

• Performing general administrative tasks, including correspondence and word processing
• Working closely with team on operational and business strategies in support of aligning the business area’s vision and goals
• Assisting with meeting minutes and actions, editing presentations, etc.
• Supporting team with proposals
• Planning and managing onsite catering including onsite and offsite lunches, happy hours, social events, and holiday parties
• Purchasing business supplies, equipment, and swag through company P-Card
• Checking in and/or escorting visitors
• Supporting hosting events, lunch and learns, speaking engagements, etc.
• Submitting work orders for Facilities team

• 5+ years’ experience providing administrative support
• Meticulous attention to detail, efficiency, and accuracy
• Experience working in a highly collaborative environment
• Ability to learn and adapt quickly

• Advanced skills in Microsoft Office (Outlook, Excel, PowerPoint, Word)
• Advanced web-based tool skills (SharePoint, Concur, etc.)

Viasat is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic.