Office Coordinator - Part-time

Office Coordinator - Part-time (Tuesdays & Thursdays) | London | Permanent

We’re Hutch, a mobile games developer & publisher with studios in central London, Dundee and Canada. Our mission is to build the most diverse and engaged automotive gaming community on mobile. Our games have been played by over 300 million people, with new titles in development.

We believe in putting our people first. Here you can make games without sacrificing quality time with family and friends. We strive to ensure our people are happy and healthy.

Our teams are small and empowered, they have the independence to take on creative and technical challenges together, to work collaboratively, to make great games and have fun along the way.

We believe in;
Looking after our people, small empowered teams, complete transparency, test, learn repeat, community at the core and the freedom to focus on what truly makes a difference to our players.

We’re driven by our players! Come and Join the mission!

The Office (Studio) Coordinator will work closely with the Office Manager to ensure the office runs smoothly on our two mandatory in-office days – Tuesday and Thursday. You’ll arrive ahead of the wider team to make sure the studio is fully set up for the day – clean, safe, well-stocked, and ready to welcome staff and visitors.

This is a hands‑on, people‑focused role and a key part of creating a positive office experience for everyone. This is a part-time, on‑site role (2 days per week), working Tuesdays and Thursdays, 9:00 am–5:30 pm.

• Greet and assist visitors, ensuring a warm and professional welcome
• Oversee daily office operations, ensuring a clean, safe, and well‑functioning workspace
• Maintain office supplies, equipment, and inventory
• Manage and liaise with third‑party maintenance suppliers including cleaners, key holders, security, and additional contractors
• Manage post, deliveries, and office correspondence
• Ensure the kitchen is well‑stocked with snacks and refreshments, including managing food & drink deliveries
• Equipment support including mobile phone/laptop management
• Carry out checks/walk‑rounds to ensure maintenance and supplies on each floor
• Occasional PA support for the SLT / MTG Group – booking rooms/venues, assisting with visits, events, diaries, admin, coordination, arranging taxis, etc.
• Support onboarding and off‑boarding of employees (setting up equipment, access, welcome packs, leaver cards and gifts, etc.)
• Share Studio‑wide updates/communication when required (via Slack and email)
• Help coordinate/manage staff events, HSR and social activities
• Support with ad‑hoc tasks and projects as required

• Ability to manage multiple priorities, meet deadlines, and maintain smooth daily office operations
• Confidence in liaising and interacting with people at all levels, communicating in a timely manner – both in writing and verbally
• Proactive and resourceful, able to take initiative, anticipate needs, think ahead for any issues, flag things before they come up, think of solutions/solve problems
• Ability to balance deadlines, ensuring tasks are completed in good time without compromising quality
• Works effectively with all staff, creating a positive, proactive and professional impression
• Flexible in approach, able to adjust and stay calm under pressure during events or deadlines. From time to time, some flexibility may be required to work additional/alternative days/start & finish times if for example there is an event happening at the office. Notice would be given should this be the case
• Confident user of Google Office Suite, databases, and office management software
• Familiarity with workplace compliance, safety procedures, and risk management – a bonus

Our HQ is in the heart of Shoreditch in central London. We have additional offices in Dundee and Mahone Bay, Nova Scotia. We’re an agile, creative team with people at the core of our values. We reward our employees with;

• Hutch is now a 4‑Day Work Week company*
• Flexible working hours
• Remote working 2 days per week
• Excellent salary
• Private health care
• Enhanced maternity (18 weeks) and paternity leave (6 weeks)
• Acce…