Pa​/Team Coordinator, Equity, Wellcome TRUST

PA/Team Coordinator, Equity, WELLCOME TRUST

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Contract type: Permanent

Location: w/c 9th Feb (Remote/Online)

Salary: £38,300

Closing date: Monday, 19 January 2026

Interview dates: w/c 9th Feb (Remote/Online)

The Wellcome Trust is a global charitable foundation. We improve health for everyone by funding science, leading policy and advocacy campaigns, and building partnerships. We plan to spend £16bn over the next ten years, funding new discoveries in life, health, and wellbeing, and tackling three global health challenges: mental health, infectious disease and climate & health. These challenges need bold science we support, but they won't be solved by science alone.

The PA/Team coordinator roles are new and exciting positions within the Equity team tasked to help us achieve more impact from our mission, by focusing on the people and communities most affected by the health challenges we take on. This role will support our Equitable Research Practice (ERP) team. The ERP team partners across Wellcome's Strategic Programmes, embedding equity in our research agendas.

We are looking for one PA/Team Coordinator to provide administrative support to 2-3 Leadership members within the ERP team, assist with the co‑ordination and logistics of team activities, and ensure the smooth running of each team.

• Manage diaries for leadership members and act as a point of contact for internal and external stakeholders
• Complete expenses and process invoices on behalf of Leadership members
• Prepare papers for internal and external meetings, attend such meetings and produce minutes as required
• Implement and maintain excellent document and filing management systems
• Arrange travel and meetings for Leadership team members and the team
• Lead on the planning and coordination of regular full team meetings, away days & socials, including scheduling, producing agendas and minutes
• Contribute to a diverse and inclusive culture across the organisation, collaborating across departments

We are looking for a candidate who possesses strong administrative experience, exemplified by their proficiency in managing complex calendars, drafting correspondence, and preparing agendas and paperwork for meetings. A candidate that takes initiative and meets deadlines is vital alongside good organisational skills. We'd love to work with a candidate that demonstrates the ability to work with people at all levels, including a high proficiency in both written and verbal communication.

To apply for this role please submit an updated CV and answer 2 application questions to demonstrate that you meet the minimum requirements for the role.

• PA or administration experience
• Advanced IT Skills - excellent working knowledge of Microsoft Office software including Share Point
• Ability to multi-task, prioritise, take initiative and work to deadlines
• Methodical and organised approach to work with very high attention to detail

We understand that our colleagues have commitments and personal interests outside of work and we strive to build a flexible working environment, in which people can perform at their best. At Wellcome we have a hybrid way of working which is 3 days in our Euston Road offices (Tuesday, Wednesday and Thursday) with the remaining 2 days working either remotely or in the office.

Diversity and Inclusion is at the heart of everything we do. We are committed to cultivating a fair and inclusive environment, where everyone can be themselves and thrive. We are happy to discuss flexible working options for all roles. We work to ensure that our recruitment processes are as inclusive as possible to everyone. This includes making adjustments for people who have a disability or long‑term condition.

Please visit our website for more information on adjustments and accessibility, or contact us at .