Team Assistant

Who are we?

Howden is a global insurance group with employee ownership at its heart. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mindset, and our strength lies in our ability to collaborate as a powerful international team comprised of 23,000 employees spanning over 56 countries.

People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down headhunters for years. Whatever your priorities – work / life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change at Howden.

Howden is a collective – a group of talented and passionate people all around the world. Together, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mind-set, and our strength lies in our ability to collaborate as a powerful international team comprised of 22,000+ employees spanning over 100 countries.

Our people are our biggest asset as well as our largest shareholder group and are everything that makes us unique; our inclusive culture, the quality service we offer our clients, and our continued growth, all come from our people-first approach. There’s no such thing as individual success. We all need to play our part, contributing our skills and experience to make a true difference.

That’s Howden.

We have always been employee-owned and driven by entrepreneurial spirit. Right from the beginning, we've focused on employing talented individuals and empowering them to make a real difference to the company, whilst building successful and fulfilling careers at the same time. Simply put, we hire talented specialists and give them what they need to make a difference for clients. Always have, always will.

People join Howden for many different reasons, but they stay for the same one: our culture. It’s what sets us apart, and the reason our employees have been turning down disappointed head-hunters for years. Whatever your priorities – work/life balance, career progression, sustainability, volunteering – you’ll find like-minded people driving change at Howden.

We are looking to hire a Team Assistant to provide vital support to leaders within our Group Data & Analytics team. This role will focus on delivering high-quality secretarial and administrative services, ensuring smooth operations and efficient coordination across the team.

Please note that this is a full-time, permanent position based in our Central London office (133 Houndsditch, EC3A 7DB
).

• Produce accurate and timely meeting minutes and related documentation.
• Manage assigned projects and contribute to others as needed.
• Provide relevant management information to managers.

• Organise diaries, files, and electronic records.
• Screen calls and emails, prioritize responses, and answer routine inquiries, redirecting as appropriate.
• Prepare paperwork for meetings and provide administration support for personal matters.

• Arrange local and international travel, including visas, insurance, and itineraries.
• Liaise with support areas such as Facilities, post room, and reception team.
• Produce documentation using software packages, ensuring accuracy and corporate style.
• Process invoices and reconcile expenses for the department/team.
• Maintain up-to-date records on the Company’s/Group’s systems.
• Screen calls for the department and provide secretarial cover for other teams when needed.

• Previous experience in an administrative or secretarial role, ideally supporting a team.
• Diary management and international travel itinerary experience preferred.
• Excellent attention to detail, producing polished, professional documents.
• Strong prioritization and organizational skills, able to meet tight deadlines with flexibility.
• Proactive problem-solving capabilities.
• Effective communication, presenting a professional image to internal and external stakeholders.
• Ability to handle confidential matters appropriately.